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In Access 2010 Power Shortcuts, Access expert Alicia Katz Pollock shares hundreds of tips and shortcuts to vastly increase efficiency and get the full power out of Access 2010. The course includes tips for working with the Ribbon and Quick Access toolbar, managing files, customizing and automating Access, rapid data entry and editing, working with tables, queries, forms, and reports, managing your database, and much more. Exercise files accompany the course.
When you're writing an Or query with multiple values, sometimes using 'In' is better than using 'Or.' You can use the In operator when you need to determine whether a value equals one of many values. Let's look at our In-state query in Design View. I'll hold my cursor between the State and Work Phone columns, so I get a double headed arrow, and I'll double-click to spread it out. So here I'm looking for customers from within a set of states and this expression uses a series of Or operators.
California Or Nevada Or New Mexico Or Arizona Or Maryland Or Pennsylvania. A simpler alternative is to use the In operator. In parenthesis, California, Nevada New Mexico, Arizona Maryland Pennsylvania, and then I'll finish it off with my closing parenthesis but when I hit Tab, notice that I didn't even have to type in the quotation marks myself. Access put them in for me. See how much shorter an In statement is than an Or statement, and when I delete the Or statement and run the query again, it gives me the exact same result.
This syntax can also be used with validation rules, SQL statements and Macros anywhere you write code. When you want to check to see if a field is within a specific dataset, an In statement is a nice alternative to lengthy Or statements.
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