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Access 2010 New Features
Illustration by Neil Webb

Using QuickStart fields


From:

Access 2010 New Features

with Alicia Katz Pollock

Video: Using QuickStart fields

With Access 2010's new Quick Start fields, commonly used table fields can also be created in pre-formatted, coordinated sets. Click on Create and then open up the new table and now look under the More Fields button. In addition to the data types that you see above, you also have additional ones including Rich Text, Attachments and Hyperlinks, multiple number formatting including Euros, six different date and time auto formats. There are even four different sets for Yes or No buttons now.

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Access 2010 New Features
36m 35s Intermediate May 12, 2010

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In Access 2010 New Features, author Alicia Katz Pollock explains each new and enhanced feature in Microsoft Access 2010. This course covers the Backstage view that replaces the File menu in Office 2010, shortcuts for building tables, new layout tools and navigation controls, the macro designer featuring IntelliSense, as well as exporting to and collaborating in SharePoint. Exercise files accompany the course.

Topics include:
  • Working with Application Parts
  • Implementing the Table Tools ribbon
  • Using Quick Start and calculated fields
  • Designing with Layout View formatting tools
  • Taking advantage of enhancements to the Conditional Formatting feature
  • Automating with macros
  • Working with external data
  • Integrating SharePoint publishing
Subject:
Business
Software:
Access
Author:
Alicia Katz Pollock

Using QuickStart fields

With Access 2010's new Quick Start fields, commonly used table fields can also be created in pre-formatted, coordinated sets. Click on Create and then open up the new table and now look under the More Fields button. In addition to the data types that you see above, you also have additional ones including Rich Text, Attachments and Hyperlinks, multiple number formatting including Euros, six different date and time auto formats. There are even four different sets for Yes or No buttons now.

Now below that you'll find the Quick Start field groups. For example, let's add an Address Quick Start group and look. It added Address, City, State, Zip Postal and Country. I'll click over here to add some more. I'm going to go up to More Fields and this time let's do Phone numbers. Check this out. It just did, one, two, three, four, phone number fields all at once. Here we additionally have some other useful practical ones like Payment Types. This will actually give you a drop-down, showing whether they pay with Cash, Credit Card, Checks or In Kind.

You can even create your own Quick Start field sets. To do this, select a field or fields that you would like to have in your set, click back on More Fields again and then at the very bottom, choose Save Selection as New Data Type. It'll ask for the Name and the Description will be your tooltip. You can set the Category. It defaults to the ones that you made yourself or, if you drop it down, you can put it under the other categories as well and I'll click OK.

It will save it and now when I look under More Fields, you'll see it down at the bottom. By using Quick Start field sets, you'll see many steps in setting up your tables, especially for commonly used data.

Find answers to the most frequently asked questions about Access 2010 New Features.


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Q: My macro isn't running correctly. I followed along with the author and I'm not receiving an error message, but the actions are performed correctly.
A: There are several possible reasons why a macro would malfunction.  Make sure that the macro is written correctly. Capitalization and punctuation matters. Also make sure to click in all the same places when recording the macro. With enough practice, building macros will become more routine, and spotting errors will becoming easier.
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