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In Access 2010 Power Shortcuts, Access expert Alicia Katz Pollock shares hundreds of tips and shortcuts to vastly increase efficiency and get the full power out of Access 2010. The course includes tips for working with the Ribbon and Quick Access toolbar, managing files, customizing and automating Access, rapid data entry and editing, working with tables, queries, forms, and reports, managing your database, and much more. Exercise files accompany the course.
An AutoExec macro is a macro that runs the moment you open up the database file. That allows you to automate your repetitive tasks. For example, every morning there's a report that I like to run. Sometimes I like to view it and sometimes I like to print it. There are also several forms that I use day in and day out. Creating a macro that opens up all of these objects will save me precious seconds every morning. To create the macro, go to the Create ribbon and on the right-hand side choose Macro. My first action will be to open up my morning report.
So I'll use the dropdown, scroll down, and OpenReport. The report that I want to open is my Orders by Customer Report. I can open it in Report View, but I also have the option of sending it straight to the printer or opening up in Print Preview to give me the option of viewing it or printing it. My next step will be to open up one of my forms. I'll click Open Form and I'll choose my Customers Order Form since I use that every day. The other form I use is for my Sales Reps.
So I'll click on the dropdown, click on Open Form again, and this time, choose my Sales Reps and customers Form. I'll close my macro and Save it. Now here's the crucial part, you have to give this macro the named AutoExec. That's what tells Access to run it the moment the file is opened. I'll click OK. I'll go up to the File tab and close the database. Now when I open it again three things happen.
It opened up my Sales Rep and Customers Form. It opened up my Customers Orders Form, and there's my morning report ready either to be printed or just to be viewed. Creating an AutoExec macro to automate your repetitive tasks will save precious minutes off every morning.
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