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In Access 2010 Power Shortcuts, Access expert Alicia Katz Pollock shares hundreds of tips and shortcuts to vastly increase efficiency and get the full power out of Access 2010. The course includes tips for working with the Ribbon and Quick Access toolbar, managing files, customizing and automating Access, rapid data entry and editing, working with tables, queries, forms, and reports, managing your database, and much more. Exercise files accompany the course.
Most people think about using AutoCorrect with Microsoft Word to fix typos. But in Access you can use it to create shortcuts for data you type in repeatedly. For example, let's say you constantly have to type in the same city, the same product, or company when you enter records. Instead of entering it in full over and over and over again, you can type in an abbreviation and the full text will appear automatically. Click on the red file tab to go into backstage view. Then click on the Options button. Click on Proofing and then on AutoCorrect Options.
A window will open up with a list of common typos. So let's say, we enter in San Francisco for the city on a regular basis. I will click in the Replace box and type SanF, I will Tab to the With box and type in San Francisco and then I will click Add. Do note that capitalization matters. Also, if the letter combination that I choose is something that occurs naturally during regular typing, you should choose an abbreviation that you're not likely to type unless you're trying to invoke the AutoCorrect.
Otherwise, you'll find yourself typing away and then all of a sudden, you'll find San Francisco unexpectedly zap into your text. I will click OK and then OK to close the Access Options and then I am going to go down to the bottom for my Customer's table, and go over to the City and type in SanF and hit tab and San Francisco pops into place. By making strategic use of AutoCorrect, you can create abbreviations for all your frequently typed text and save yourself a lot of keyboarding.
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