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Access 2010 New Features
Illustration by Neil Webb

Understanding navigation forms


From:

Access 2010 New Features

with Alicia Katz Pollock

Video: Understanding navigation forms

The Switchboard has received a welcome replacement, navigation forms. When creating a database for others to use or if you are using the web functionality navigation forms create buttons to easily view your forms and reports. Let's make one. I'll go to the Create tab, and over here to the Navigation button. Choose whether you'd like horizontal tabs across the top, vertical tabs down the left or right. You could even have both. If you have a lot of buttons you can do a horizontal two-row set. We are going to go to Vertical Tabs, Left.

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Access 2010 New Features
36m 35s Intermediate May 12, 2010

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In Access 2010 New Features, author Alicia Katz Pollock explains each new and enhanced feature in Microsoft Access 2010. This course covers the Backstage view that replaces the File menu in Office 2010, shortcuts for building tables, new layout tools and navigation controls, the macro designer featuring IntelliSense, as well as exporting to and collaborating in SharePoint. Exercise files accompany the course.

Topics include:
  • Working with Application Parts
  • Implementing the Table Tools ribbon
  • Using Quick Start and calculated fields
  • Designing with Layout View formatting tools
  • Taking advantage of enhancements to the Conditional Formatting feature
  • Automating with macros
  • Working with external data
  • Integrating SharePoint publishing
Subject:
Business
Software:
Access
Author:
Alicia Katz Pollock

Understanding navigation forms

The Switchboard has received a welcome replacement, navigation forms. When creating a database for others to use or if you are using the web functionality navigation forms create buttons to easily view your forms and reports. Let's make one. I'll go to the Create tab, and over here to the Navigation button. Choose whether you'd like horizontal tabs across the top, vertical tabs down the left or right. You could even have both. If you have a lot of buttons you can do a horizontal two-row set. We are going to go to Vertical Tabs, Left.

Now, drag and drop your desired forms in the order you want them. I'll do make Customers Forms and Reports, and then my Salaries Form and Report. Now, when I click on them it goes from one to the other. I am going to go ahead and close this Field List so you get the full effect. Now, I have four buttons but they all kind of look the same. You have the ability to distinguish them. I am going to go up to Form Layout Tools and to the Format Ribbon. First, I am going to start by changing their shapes.

I am going to click right here on Shape, and I am going to give these an oval look. I'll do that to all four. Now, I am going to change their appearance. I am going to go back to Customers Form, click on Quick Styles, and I am going to use matching color sets to do these. I am going to use green for the Customers, and I am going to use orange for the Salaries.

So now they have a colored appearance as well. When I go back to the Design Ribbon and go back to the Form view, you now have a functional navigation form. Now, please note that the navigation forms only work for forms and reports. They do not work for queries and tables. These innovative navigation forms give you the ability to easily move from one form or report to another.

Find answers to the most frequently asked questions about Access 2010 New Features.


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Q: My macro isn't running correctly. I followed along with the author and I'm not receiving an error message, but the actions are performed correctly.
A: There are several possible reasons why a macro would malfunction.  Make sure that the macro is written correctly. Capitalization and punctuation matters. Also make sure to click in all the same places when recording the macro. With enough practice, building macros will become more routine, and spotting errors will becoming easier.
 
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