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Three ways to customize the Quick Access toolbar

From: Access 2010 Power Shortcuts

Video: Three ways to customize the Quick Access toolbar

The Quick Access toolbar appears in the upper left corner of all the Microsoft Office applications. By default, it has little buttons to manage your application windows, Save your file, Undo and Redo your actions, but you can also customize it to contain your most commonly used commands. The first way to customize this bar is to change its location. Instead of in the top corner I can drop it down and tell it, Show Below the Ribbon and it moves down here, but that takes up extra real estate.

Three ways to customize the Quick Access toolbar

The Quick Access toolbar appears in the upper left corner of all the Microsoft Office applications. By default, it has little buttons to manage your application windows, Save your file, Undo and Redo your actions, but you can also customize it to contain your most commonly used commands. The first way to customize this bar is to change its location. Instead of in the top corner I can drop it down and tell it, Show Below the Ribbon and it moves down here, but that takes up extra real estate.

So I'm going to click the dropdown again and put it back to Show Above the Ribbon. Now something important to understand is that the buttons are going to appear on that Quick Access toolbar in the order you add them. Later on I'll show you how to reorder them, but if you plan ahead you can customize the Quick Access toolbar, so it's organized right from the get go. Let's add some buttons to it. Click on the dropdown arrow again and choose Quick Print. It will now appear to the right of Redo.

Quick Print sends your table, form, or report straight to the printer without a dialog box. Another favorite, if you're working with the database published to the web or SharePoint Server is Sync All. Having that button on your Quick Access toolbar will make synchronization instantaneous. If you want to remove a button simply drop the arrow down again and click on it again to uncheck it, and it disappears. You can also add any button to the Quick Access toolbar from any ribbon. For example, I go into the Relationships Window on the Database tools ribbon frequently.

Instead of having to click on Database tools and then on Relationships every single time, if I right-click on Relationships I can Add it to the Quick Access toolbar and there it is. So no matter where I'm in my database, I can just click on that button and the window opens, I'll click close. The last and most powerful way to customize this toolbar, is to click on the dropdown arrow and choose More Commands. This takes you into Access's options into a special area just for this purpose.

On the left-hand side is a list of every single command in Access. The list defaults to Popular Commands but you can drop it down and choose commands on specific tabs, All Commands in the program or Commands Not in the Ribbon. I want to add Filter By Selection. They're in alphabetical order, so I'll scroll down, choose Filter By Selection and add it to my list. Now that came up at the top. If I want to reorder it, I can use my up and down arrows to put it exactly where I want it to go.

If I want to reset the Quick Access toolbar back to its default I would use this button down here at the bottom and if you want to duplicate this Quick Access toolbar setup on another computer you can use the button right below to Export the customizations, which you can then import into another database or a computer. When you're done click OK to close the window and go back to your file. The Quick Access toolbar is the perfect place to create a handy collection of your most frequently used commands.

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This video is part of

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Access 2010 Power Shortcuts

93 video lessons · 7455 viewers

Alicia Katz Pollock
Author

 
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  1. 1m 15s
    1. Welcome
      47s
    2. Using the exercise files
      28s
  2. 25m 49s
    1. Customizing the Navigation pane
      2m 23s
    2. Toggling between Design and Data views
      2m 40s
    3. Creating new fields with field templates
      2m 9s
    4. Understanding the "Cannot contain a Null value" error
      1m 29s
    5. Working with AutoNumbers as foreign keys
      2m 24s
    6. Using input masks
      2m 39s
    7. Four ways to add fields to a query
      1m 41s
    8. Four ways to filter data
      2m 56s
    9. Selecting multiple form and report controls
      2m 13s
    10. Aligning and distributing controls on forms and reports
      5m 15s
  3. 5m 48s
    1. Opening recent files
      2m 33s
    2. Opening your most recently used file automatically
      56s
    3. Selecting a startup form
      1m 0s
    4. Changing the default saving location
      1m 19s
  4. 8m 22s
    1. Expanding and collapsing the Ribbon
      1m 13s
    2. Three ways to customize the Quick Access toolbar
      3m 14s
    3. Selecting Ribbon buttons using KeyTips
      1m 47s
    4. Creating your own ribbons
      2m 8s
  5. 9m 26s
    1. Turning the Navigation pane into a switchboard
      3m 48s
    2. Right-clicking
      2m 48s
    3. Using keyboard shortcuts
      2m 50s
  6. 5m 56s
    1. Navigating between records
      2m 8s
    2. Using Search, Go to, and Find
      2m 20s
    3. Selecting fields, rows, columns, and tables
      1m 28s
  7. 21m 46s
    1. Undo and Redo tips
      2m 18s
    2. Entering data across, not down
      59s
    3. Repeating data from the record above
      1m 39s
    4. Copying and pasting content
      2m 44s
    5. Inserting today's date
      1m 10s
    6. Removing automatic hyperlinks
      1m 54s
    7. Using AutoCorrect
      1m 36s
    8. Using concatenated fields
      2m 16s
    9. Linking Outlook contacts
      2m 23s
    10. Saving imports and exports for reuse
      4m 47s
  8. 35m 56s
    1. Creating a table using application parts
      2m 18s
    2. Creating Quick Start fields
      1m 49s
    3. Saving application parts
      2m 43s
    4. Understanding number field sizes
      3m 2s
    5. Setting default field types
      2m 55s
    6. Using validation rules
      4m 0s
    7. Using flag fields
      2m 1s
    8. Using an index
      2m 4s
    9. Using a datasheet Totals row
      2m 0s
    10. Filtering by selection
      1m 26s
    11. Resizing columns and rows
      2m 7s
    12. Removing gridlines and shading from tables
      1m 29s
    13. Hiding and unhiding table fields
      1m 13s
    14. Freezing fields when scrolling
      59s
    15. Analyzing your table for redundant structure
      5m 50s
  9. 10m 53s
    1. Setting a starting AutoNumber
      3m 14s
    2. Creating a multi-field primary key
      4m 17s
    3. Using subdatasheets
      1m 27s
    4. Using relationship reports
      1m 55s
  10. 28m 32s
    1. Using wildcards
      5m 40s
    2. Using IN instead of OR
      1m 29s
    3. Hiding query fields
      54s
    4. Changing captions
      1m 31s
    5. Finding duplicate records
      2m 13s
    6. Moving records with append and delete queries
      4m 31s
    7. Using make-table queries
      2m 12s
    8. Creating an update query
      2m 55s
    9. Turning a query into a PivotTable
      2m 30s
    10. Turning a query into a PivotChart
      2m 6s
    11. Using SQL statements
      2m 31s
  11. 28m 48s
    1. Using the property sheet to work with controls
      2m 16s
    2. Creating option groups
      2m 43s
    3. Using a ComboBox to select a record
      2m 55s
    4. Creating tabbed form layouts
      4m 45s
    5. Inserting charts
      3m 42s
    6. Creating your own smart tags
      1m 24s
    7. Using the CanGrow and CanShrink properties
      1m 46s
    8. Hiding fields in printouts
      1m 26s
    9. Setting tab stops
      3m 41s
    10. Clipping, stretching, and zooming images
      1m 17s
    11. Viewing single or continuous forms
      1m 1s
    12. Changing a form's default view
      1m 52s
  12. 9m 7s
    1. Inserting page breaks in reports and forms
      2m 15s
    2. Creating headers and footers
      5m 49s
    3. Hiding duplicates in reports
      1m 3s
  13. 10m 17s
    1. Using themes to customize the look of the database
      4m 12s
    2. Using the Format Painter
      2m 25s
    3. Grouping controls on forms and reports
      1m 35s
    4. Setting default appearance for new databases
      2m 5s
  14. 17m 56s
    1. Using a Before Change macro to create a time stamp
      6m 51s
    2. Triggering a Before Delete warning message
      2m 49s
    3. Creating an After Update macro to email a customer
      2m 11s
    4. Creating a user interface macro
      4m 12s
    5. Using AutoExec macros
      1m 53s
  15. 2m 53s
    1. Saving templates
      2m 10s
    2. Locking files
      43s
  16. 44s
    1. Goodbye
      44s

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