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In Access 2010 Power Shortcuts, Access expert Alicia Katz Pollock shares hundreds of tips and shortcuts to vastly increase efficiency and get the full power out of Access 2010. The course includes tips for working with the Ribbon and Quick Access toolbar, managing files, customizing and automating Access, rapid data entry and editing, working with tables, queries, forms, and reports, managing your database, and much more. Exercise files accompany the course.
When you are designing a form or report, you will frequently need to make the same formatting or location change to several labels or databoxes, which Access calls controls. Instead of making the same change to each control over and over and over again, you can select multiple objects and apply the change to all of them at the same time. I have my Customers Order From open and I am going to change it to Layout view. When I click on any of the labels or the bound controls, we get an orange box around them. If I want to select more than one at a time, I can hold down my Shift Key and click and they will both get the orange boxes around them.
I can add as many as I want to the group by continuing to hold down Shift. If I click on anything that's not a control, all my selections go away. Another way of selecting groups of controls can be found when I am in the design view. I will drop this box down and change to Design. This takes us to the structure of the form or report. A technique I use a lot is to draw a marquee around the controls I want. For example, may be I want to make all the text in my labels a little smaller and the boxes themselves a little longer. I will start by clicking a little above until I left off my first text box.
I will hold my mouse button down and drag down to touch all the controls in this row. It's not necessary to wrap the whole box around them, just touching them is fine. When I reach the bottom, I will let go and the whole group will be selected. If I want to add in the labels on the right hand side, I can combine the techniques I used above. Hold down your Shift Key, click above until left of the next column of labels and drag down touching all of them. When I let go off the mouse button, this group joins the first group but the ones in the middle are not selected. Just be sure to let go off your mouse button before you let go off the Shift Key or you will loose the selection.
I can continue Shift+Dragging or Shift+Clicking until I have all of my text labels highlighted. Then I will go to my Format ribbon and change my text to 10. I will also make the boxes a little smaller by carefully finding the centre dot on the left hand side and dragging them all a little shorter. Selecting multiple field controls when you are designing forms and reports will save you hours of time, so that you can apply formatting and layout adjustments to everything at once instead of one control at the time.
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