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In Access 2010 Power Shortcuts, Access expert Alicia Katz Pollock shares hundreds of tips and shortcuts to vastly increase efficiency and get the full power out of Access 2010. The course includes tips for working with the Ribbon and Quick Access toolbar, managing files, customizing and automating Access, rapid data entry and editing, working with tables, queries, forms, and reports, managing your database, and much more. Exercise files accompany the course.
Anytime you want to use or change your data, you need the highlight or select it first. Here are a variety of options for selecting data in your tables. Let's work from smallest to biggest. First, we will start with the field. Open up your Customers table and click on any piece of data. Then press the F2 key at the top of your keyboard. Toggling this key will switch you between selecting the entire field and inserting the cursor at the end of the content so you can edit it. To select an entire record, you can either click on the gray box to the left of the record or you can go up to the Home ribbon and the Find group and choose Select and Select.
The whole record will highlight. I can then do anything along with it. Copy it, Delete it, or Format it. To select a column, click on the Field name above the record and the whole column will highlight. I can then move it, sort it, highlight it or take other actions. To select the entire table, click on this little gray box in the upper left corner of the data, between the Field names and the record numbers and the whole table will get highlighted. You can also go back to that select button in the Find group and choose Select All.
This is great when you want to change the formatting on all the data at once. For example, I can go up and change the font quickly and easily. These selection options are very similar to Excel. When you use Microsoft Office a lot, the techniques become very intuitive.
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