Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member
When you're entering data, you may find times when it will be helpful to repeat information from previous records. Here are some useful techniques so you don't have to type the same information over and over again. I am going to open up my Products table. I am going to go to the bottom to start a new record. I am going to add a new size, a 4 ounce bottle to my product line. To duplicate my ID, I will hold down my Ctrl key and type a quotation mark, the key just to the left of the Enter key. It will copy the data directly above it. Press F2 and the insertion point will move to the end of the data. I will backspace 3 times to erase the numbers and enter 004, my new bottle size.
I will press Tab and then Ctrl+" mark again and as before my data will be copied from directly above. I can then continue tabbing across to enter the rest of my record. If a lot of the data is the same, I can even copy entire records and then just change some of the fields. Let's say I have a new oil and its pricing is exactly the same as the virgin oil. I will right-click on the gray box, to the left of the record that I want to copy and choose Copy off of the shortcut menu. Now, I will right-click on the star in the bottom left hand corner of the table, the one that starts a new record and choose Paste.
An identical record will fill in. Now be careful, because all our Ids have to be unique. The field is already highlighted and ready for your new data, so I will change this to ES004 and tab over to my oil name and change it to Estacada. The rest of my numbers are already entered and ready to go. By utilizing Copy, Paste and Ctrl+" mark, you can speed up repetitive data entry, both relieving the tedium as well as reducing possible data entry errors.
Get unlimited access to all courses for just $25/month.Become a member
82 Video lessons · 90682 Viewers
80 Video lessons · 137970 Viewers
59 Video lessons · 56743 Viewers
52 Video lessons · 70366 Viewers
Access exercise files from a button right under the course name.
Search within course videos and transcripts, and jump right to the results.
Remove icons showing you already watched videos if you want to start over.
Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.
Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.