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Publishing to SharePoint

From: Access 2010 Essential Training

Video: Publishing to SharePoint

Now let's publish a database to the Web using Access's Web services featuring SharePoint. It's a good idea to start with either a blank Web database, or with one of the sample templates that says Web Database across the bottom. While you can convert your already existing database to SharePoint, it will have some considerations. Your ID fields must be autonumbers. There are no cascading updates and deletes, and you can't use any custom formatting. We're going to go ahead and create a Contact Web Database for our example.

Publishing to SharePoint

Now let's publish a database to the Web using Access's Web services featuring SharePoint. It's a good idea to start with either a blank Web database, or with one of the sample templates that says Web Database across the bottom. While you can convert your already existing database to SharePoint, it will have some considerations. Your ID fields must be autonumbers. There are no cascading updates and deletes, and you can't use any custom formatting. We're going to go ahead and create a Contact Web Database for our example.

So we have Contacts Web Database, and go ahead and click Create. It will prepare the template, and it will look like this. We will have tabs across the top here for our different tables. Let's go ahead and add a Contact to our Address Book. So I will click on Add New, and I will enter myself in, and I'll click Save and Close. So now here is my first record in my database. Let's go ahead and publish it. I am going to go up to the Backstage View by clicking on the Red File tab, and then down here to Save & Publish, and click on Publish to Access Services.

Here's the compatibility checker that you do want to run before publishing. It's going to ask me to close my objects, and I'll say Yes, and it says this database is compatible with the Web. If you are converting your own database, it will probably turn red and give you a list of issues that you will need to resolve. Once it is compatible and ready to go, down here, type in your SharePoint URL, and my database will be called Contact Web Database. I will go ahead and click Publish to Access Services.

It'll take a minute to create all of my objects, and set up the Web site. Once it comes up, it may not be available immediately. You may have to wait a moment for it to finish resolving. So here's the link for the Web site. I will go ahead and click on it. It wasn't quite ready yet, so I will go ahead, and I will refresh it, and there it is. So here is my Address Book and here is my first record, Alicia Katz Pollock.

Now what makes this so practical is any changes that I make here, I'll click on Edit Details, and let me add in our lynda.com Web site, and I'll click Save and Close, and I will go back to Access down here. Here is the dialog box that was open. I'll close it. I'll enable the content, and here I am back in my contact, and low-and-behold it already says lynda.com down there.

The changes were instantaneous. So you can see how practical it is to use SharePoint as a way of sharing your database over the Internet. Just keep aware that not all standard database techniques are going to work over the interface.

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This video is part of

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Access 2010 Essential Training

79 video lessons · 58635 viewers

Alicia Katz Pollock
Author

 
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  1. 1m 25s
    1. Welcome
      51s
    2. Using the exercise files
      34s
  2. 19m 8s
    1. Database concepts and terminology
      5m 35s
    2. Starting Access
      55s
    3. Creating a new file
      1m 10s
    4. Trusting a file
      56s
    5. The Quick Access toolbar
      1m 8s
    6. Backstage view
      2m 45s
    7. Exploring ribbons
      2m 59s
    8. Using the Navigation pane
      2m 11s
    9. Getting help
      1m 29s
  3. 23m 33s
    1. Planning and designing your database
      1m 33s
    2. Creating tables using Application Parts
      6m 48s
    3. Creating tables in Layout view with Quick Start
      3m 59s
    4. Creating and editing tables in Design view
      2m 41s
    5. Setting a primary key
      1m 20s
    6. Creating a lookup field
      3m 59s
    7. Creating multi-value fields
      2m 19s
    8. Using calculated fields
      54s
  4. 13m 5s
    1. Setting field properties
      7m 34s
    2. Setting input masks
      2m 3s
    3. Setting validation rules
      3m 28s
  5. 5m 20s
    1. Creating relationships and enforcing referential integrity
      4m 32s
    2. Viewing subdatasheets
      48s
  6. 19m 52s
    1. Entering data into your tables
      9m 44s
    2. Formatting tables
      4m 2s
    3. Finding, sorting, and filtering records
      6m 6s
  7. 29m 57s
    1. Creating data-entry forms
      2m 31s
    2. Using the Form Wizard
      1m 38s
    3. Modifying a form in Layout view
      7m 1s
    4. Using Design view
      12m 41s
    5. Setting tab stops
      1m 26s
    6. Adding buttons to a form
      1m 49s
    7. Using navigation forms
      2m 51s
  8. 26m 49s
    1. Introduction to queries
      1m 9s
    2. Using the Query Wizard
      1m 52s
    3. Creating a query in Design view with criteria
      4m 18s
    4. Creating wildcard queries
      1m 24s
    5. Creating reusable parameter queries
      1m 29s
    6. Creating yes/no queries
      1m 12s
    7. Creating "and" and "or" queries
      3m 7s
    8. Building calculation queries
      2m 44s
    9. Creating statistical queries
      3m 1s
    10. Using update queries
      2m 56s
    11. Using delete queries
      1m 31s
    12. Creating crosstab queries
      2m 6s
  9. 26m 43s
    1. Introduction to reports
      1m 28s
    2. Using the Report Wizard
      2m 0s
    3. Formatting reports in Layout view
      5m 16s
    4. Identifying report structure in Design view
      2m 30s
    5. Adding group and sort capabilities to a report
      2m 43s
    6. Adding existing fields from other tables
      1m 59s
    7. Adding totals and subtotals to a report
      2m 58s
    8. Adding conditional formatting and data bars to a report
      2m 38s
    9. Creating multi-table reports
      1m 46s
    10. Creating mailing labels
      2m 16s
    11. Printing reports
      1m 9s
  10. 4m 32s
    1. PivotTables
      2m 29s
    2. PivotCharts
      2m 3s
  11. 7m 35s
    1. Creating macros
      2m 53s
    2. Attaching macros to objects
      2m 26s
    3. Using data macros
      2m 16s
  12. 17m 10s
    1. Importing Excel and text data
      3m 39s
    2. Exporting data into Excel
      1m 0s
    3. Exporting to PDF
      53s
    4. Exporting into a Word Mail Merge
      1m 3s
    5. Publishing to a web browser in HTML or XML
      1m 51s
    6. Sharing via email
      58s
    7. Collecting data over email
      2m 42s
    8. Using Package and Sign
      1m 14s
    9. Publishing to SharePoint
      2m 59s
    10. Importing and exporting with SharePoint
      51s
  13. 6m 41s
    1. Compacting and repairing a database
      48s
    2. Using data analysis tools
      1m 4s
    3. Encrypting a database and setting a password
      2m 22s
    4. Splitting a database
      2m 27s
  14. 8m 19s
    1. Customizing the ribbons
      1m 16s
    2. Setting Access options
      7m 3s
  15. 14s
    1. Goodbye
      14s

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