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Previewing the course

From: Access 2010: Queries in Depth

Video: Previewing the course

Learning how to effectively leverage queries in Access is learning how to pull information out of large data sets, but in the end, queries are simply a middleman between raw data and your analysis. Throughout this course, we will be looking at a lot of little pieces that can go into your queries but the real power in Access comes when you combine flexible query with other objects such as forms and reports. Towards the end of this course, we will be doing just that by building a reporting system that leverages queries, forms, and reports and merges them into a single analysis tool. I wanted to preview that tool upfront, so we can have a better understanding of where this course is headed.

Previewing the course

Learning how to effectively leverage queries in Access is learning how to pull information out of large data sets, but in the end, queries are simply a middleman between raw data and your analysis. Throughout this course, we will be looking at a lot of little pieces that can go into your queries but the real power in Access comes when you combine flexible query with other objects such as forms and reports. Towards the end of this course, we will be doing just that by building a reporting system that leverages queries, forms, and reports and merges them into a single analysis tool. I wanted to preview that tool upfront, so we can have a better understanding of where this course is headed.

So, right now, I have got a form open that we will be building later in the course. I provided four dropdown menus, so that the end user can input some parameters that they're interested in reviewing a report for. I have got a parameter for Geographical Division. So for instance, I could say I am interested in finding information about our New England locations. And I have a dropdown menu for Year, so let's say I am interested in their 2009 reporting year. I can compare these two options with another location and year or the same location in a different year or a different location in the same year.

So, this is really flexible. Let's go ahead and choose our South Atlantic states for the same reporting year. Incidentally, each one of these drop- down menus is using a query to generate this list of options. Normally, the end user will press this Preview Report button to generate the report. So, let's go ahead and step through this manually. I am going to run the query instead. The query is going to look to the form and find the values that the end user selected. When I run this query, I'm only getting information about the year 2009 and then the division New England and South Atlantic.

From here, this data table will get fed into the report for the final formatting. Let's go back to the form and take a look at what that report looks like. I will go ahead press Preview Report and this is the final formatted report. If I zoom in here, we can see I have got my New England states for the year 2009 and I have got the information from them. If I scroll down at the bottom of the page, I have got my South Atlantic states. Same year, 2009, and I have got those states. Now, there is also a couple of other features on here. I have got Division Sales, which adds up the total sales for all the states in that division, and I have got the average for the division.

So, each of these states, we have the average value. Each of these boxes uses query code that we will be looking at in the course. Now, at the bottom of the report, we also have a line that shows you the date that the report was run. This also uses a function that we will be looking at in the course to give you the current date. So, between the end user entering information on the form here and the report popping up on the screen here, there are several queries running in the background, performing all the grunt work of collecting relevant data and serving it to the appropriate places. So, that's a quick peek at what we are going with this course.

So, let's start digging into the details.

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Access 2010: Queries in Depth

46 video lessons · 13622 viewers

Adam Wilbert
Author

 
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  1. 9m 9s
    1. Welcome
      1m 10s
    2. Using the exercise files
      41s
    3. Introducing the database
      4m 29s
    4. Previewing the course
      2m 49s
  2. 17m 17s
    1. Understanding queries
      3m 31s
    2. Following naming conventions and best practices
      2m 56s
    3. Using the Query Wizard
      5m 21s
    4. Exploring the design interface
      5m 29s
  3. 26m 39s
    1. Defining criteria
      5m 40s
    2. Understanding comparison operators
      3m 19s
    3. Defining the column headers
      2m 49s
    4. Exploring the property sheet
      7m 32s
    5. Printing query results
      2m 41s
    6. Working with joins
      4m 38s
  4. 14m 14s
    1. Understanding parameter queries
      4m 27s
    2. Obtaining parameters from forms
      5m 17s
    3. Creating a combo box
      4m 30s
  5. 23m 24s
    1. Understanding the Totals field
      5m 31s
    2. Creating aggregate calculations
      3m 31s
    3. Exploring the Expression Builder interface
      4m 28s
    4. Using mathematical operators
      5m 46s
    5. Applying text functions
      4m 8s
  6. 24m 23s
    1. Understanding dates as serial numbers
      2m 42s
    2. Specifying a range of dates or times
      3m 47s
    3. Formatting dates
      4m 31s
    4. Using other Date/Time functions
      3m 47s
    5. Defining today's date
      2m 41s
    6. Calculating time intervals
      6m 55s
  7. 20m 9s
    1. Introducing the conditional IIf function
      2m 57s
    2. Creating an IIf function
      7m 31s
    3. Nesting IIf functions
      4m 57s
    4. Using the Switch function
      4m 44s
  8. 20m 41s
    1. Understanding the reporting tool
      2m 13s
    2. Building the form
      6m 57s
    3. Building the query
      5m 4s
    4. Building the report
      3m 30s
    5. Finalizing the reporting tool
      2m 57s
  9. 25m 37s
    1. Finding duplicate records
      2m 17s
    2. Identifying unmatched records
      2m 29s
    3. Creating crosstab results
      2m 57s
    4. Creating backups
      1m 29s
    5. Creating update queries
      3m 22s
    6. Making, deleting, and appending records
      5m 36s
    7. Uniting tables
      3m 16s
    8. Embedding SQL code in queries
      4m 11s
  10. 1m 0s
    1. Next Steps
      1m 0s

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