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Discover what's new in the latest version of Microsoft Office, from Word 2013 to OneNote 2013. In this course, David Rivers reviews the suite-wide enhancements to Office, like cloud integration, Touch Mode for interacting with touch-enabled devices, and Ribbon customization, as well as individual app improvements added to the new Office. Take a look at PDF editing in Word, flash fill and quick analysis in Excel, the new Presenter view in PowerPoint, new templates in Access, social media integration with Outlook, and much more.
Playing an audio file across multiple slides in a presentation was somewhat difficult in previous versions of PowerPoint, here in PowerPoint 2013; it's become a whole lot easier. That's what we're going to explore as we continue to work with our No Obstacles PowerPoint presentation and we'll click on Slide 1 here, because this is where we want to begin. A typical scenario for playing an audio track in the background across multiple slides is a kiosk environment. And in that case we have a slide presentation that's kind of playing on its own, looping around when it gets to the end.
So that's the first thing we're going to set up for our presentation here. Let's go up to the Transitions tab. We've already applied special effects, the transition from one slide to a next. But over here in the timing section is where we want to turn off On Mouse Click, so nobody needs to click a slide to go from one to the next, it's automatically going to happen after, however many seconds we choose over here on the right-hand side. So we click the check box for After, we'll bump this up to say, 2 seconds, which isn't realistic but it will allow us to see the transition and hear our audio track that we're going to insert momentarily playing in the background.
Let's click Apply To All, now you'll notice up here for sound that there is no sound and that applies to the transition itself, that's not what we want. We actually want to insert an audio track to play in the background, and to do that we go to the Insert tab. From here way off to the right you'll see the Media section where, just like we saw in Word, we could insert Online Video or video that you already have located on your PC, same thing for Audio when we click there. We could go get audio that's online and insert it into our presentation or if we have the file on our PC, we can do that as well.
You can even record your own audio. Let's choose Audio on my PC. If you have the exercise files, in the PowerPoint folder you'll find one. There it is, the No Obstacles Theme. Notice it's all audio files that are being shown here, MP3 files, wav files for example. We're going to select No Obstacles Theme and we're going to click Insert. Now when we do that we see the speaker icon, which typically we need to click to play our music. We have some controls that we have access to. If we want it to pump up the volume or mute it out if we needed to for example.
We could do all of that from the presentation itself. But in a self playing presentation, we want to make some changes, we want this play in the background and we want it to continue playing across all of the slides in our presentation. Now we could go into the Audio options with the Playback tab selected here and start doing things; changing it from On Click, choosing Play Across Slides and Looping, but it just got so much easier here in PowerPoint 2013. There's one button that does all of this. It's the Play in Background button. When we click that look what happens.
It's going to start Automatically. It's going to Play Across Slides; it's going to Loop until it's Stopped. Even the controls we see here in the speaker icon will be hidden during the show. All of this is done for you with one click of the Play Background button. That's the new feature that I really enjoy. So we don't have to worry about moving this around, getting out of the way, sizing it down, etcetera. We won't even see it when we go to play our presentation. So let's test it out. All of the other options are still available to us here that we are accustomed to. For example; if we wanted to we could bump the Volume down a little bit, so you can hear me talking over it.
I'm going to choose Low and now it's time to play our presentation. So if it was a kiosk environment, we'd get it started knowing that it's going to loop around through the slides nd we should be hearing audio in the background from one slide to the next. Let's give it a try by using the View buttons down at the bottom of the screen here, we'll click the Slide Show button and sit back and relax. When were done we'll just hit the Esc key on the keyboard to come back. (presentation playing) So there's our Transitions, and notice the music continues from one slide to the next, uninterrupted.
Let's press Esc to go back to our presentation and that's how we add background music to a presentation that will play across multiple slides. It's so much easier here in PowerPoint 2013.
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