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Opening recent files

From: Access 2010 Power Shortcuts

Video: Opening recent files

If you work on the same files on a regular basis, you can quickly open all your recent files without having to go find them in Windows, you can do this from several places. First in Windows itself, you can click on the Start button in the lower left corner, if you have used Access recently it will appear here on the Jump menu, hold your cursor over it and you'll see a list of the recent Access databases you've opened. If you like to keep one of these file on the list permanently, when you hold your cursor over that file, you'll see a little Push Pin on the right, click on it and a new section will appear at the top, that says Pinned.

Opening recent files

If you work on the same files on a regular basis, you can quickly open all your recent files without having to go find them in Windows, you can do this from several places. First in Windows itself, you can click on the Start button in the lower left corner, if you have used Access recently it will appear here on the Jump menu, hold your cursor over it and you'll see a list of the recent Access databases you've opened. If you like to keep one of these file on the list permanently, when you hold your cursor over that file, you'll see a little Push Pin on the right, click on it and a new section will appear at the top, that says Pinned.

These will stay here, even if they haven't been opened recently. To remove an item from this Pinned list, simply click on the Push Pin again and it will go away. You can do the same thing to Access itself, if I right-click on it I can Pin it to the Start menu and it'll appear here at the top above this line, even if I don't use it for a while. If I right-click on it again I can also pin it to the Task Bar. Now it'll appear down here and stay there even when the program is closed.

If I want to remove it from the Taskbar I'll right-click on it again and unpin the program from the Taskbar. Now let's look at your files from inside Access itself. Right here there is a short list of my recently opened files, if I go to the Recent menu, down at the bottom it says, Quickly access this number of Recent Databases, and this for refresh of the number of files that I'll see right here. If I don't want to see any at all I'll uncheck the box, I'll check it again to bring them back and I can increase this number if I'd like.

I can also see a list of recent databases right here on this menu and as you open new databases, they'll all start appearing with the newest ones on top. To control how many files show on this menu we actually need to go into Access's options. On the File Ribbon, down at the bottom there is Options; I'll click on Client Settings and then scroll down to where it says Display. Here it says Show this number of Recent Documents and I can increase this up to 50 or make it as small as I like, I'll leave it on 20 and click OK.

So now I want them on the Recent tab this will show me up to 20 of my most recent databases. Access makes it fast and easy to continue working on a file you've used recently or one that you use frequently.

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This video is part of

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Access 2010 Power Shortcuts

93 video lessons · 7390 viewers

Alicia Katz Pollock
Author

 
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  1. 1m 15s
    1. Welcome
      47s
    2. Using the exercise files
      28s
  2. 25m 49s
    1. Customizing the Navigation pane
      2m 23s
    2. Toggling between Design and Data views
      2m 40s
    3. Creating new fields with field templates
      2m 9s
    4. Understanding the "Cannot contain a Null value" error
      1m 29s
    5. Working with AutoNumbers as foreign keys
      2m 24s
    6. Using input masks
      2m 39s
    7. Four ways to add fields to a query
      1m 41s
    8. Four ways to filter data
      2m 56s
    9. Selecting multiple form and report controls
      2m 13s
    10. Aligning and distributing controls on forms and reports
      5m 15s
  3. 5m 48s
    1. Opening recent files
      2m 33s
    2. Opening your most recently used file automatically
      56s
    3. Selecting a startup form
      1m 0s
    4. Changing the default saving location
      1m 19s
  4. 8m 22s
    1. Expanding and collapsing the Ribbon
      1m 13s
    2. Three ways to customize the Quick Access toolbar
      3m 14s
    3. Selecting Ribbon buttons using KeyTips
      1m 47s
    4. Creating your own ribbons
      2m 8s
  5. 9m 26s
    1. Turning the Navigation pane into a switchboard
      3m 48s
    2. Right-clicking
      2m 48s
    3. Using keyboard shortcuts
      2m 50s
  6. 5m 56s
    1. Navigating between records
      2m 8s
    2. Using Search, Go to, and Find
      2m 20s
    3. Selecting fields, rows, columns, and tables
      1m 28s
  7. 21m 46s
    1. Undo and Redo tips
      2m 18s
    2. Entering data across, not down
      59s
    3. Repeating data from the record above
      1m 39s
    4. Copying and pasting content
      2m 44s
    5. Inserting today's date
      1m 10s
    6. Removing automatic hyperlinks
      1m 54s
    7. Using AutoCorrect
      1m 36s
    8. Using concatenated fields
      2m 16s
    9. Linking Outlook contacts
      2m 23s
    10. Saving imports and exports for reuse
      4m 47s
  8. 35m 56s
    1. Creating a table using application parts
      2m 18s
    2. Creating Quick Start fields
      1m 49s
    3. Saving application parts
      2m 43s
    4. Understanding number field sizes
      3m 2s
    5. Setting default field types
      2m 55s
    6. Using validation rules
      4m 0s
    7. Using flag fields
      2m 1s
    8. Using an index
      2m 4s
    9. Using a datasheet Totals row
      2m 0s
    10. Filtering by selection
      1m 26s
    11. Resizing columns and rows
      2m 7s
    12. Removing gridlines and shading from tables
      1m 29s
    13. Hiding and unhiding table fields
      1m 13s
    14. Freezing fields when scrolling
      59s
    15. Analyzing your table for redundant structure
      5m 50s
  9. 10m 53s
    1. Setting a starting AutoNumber
      3m 14s
    2. Creating a multi-field primary key
      4m 17s
    3. Using subdatasheets
      1m 27s
    4. Using relationship reports
      1m 55s
  10. 28m 32s
    1. Using wildcards
      5m 40s
    2. Using IN instead of OR
      1m 29s
    3. Hiding query fields
      54s
    4. Changing captions
      1m 31s
    5. Finding duplicate records
      2m 13s
    6. Moving records with append and delete queries
      4m 31s
    7. Using make-table queries
      2m 12s
    8. Creating an update query
      2m 55s
    9. Turning a query into a PivotTable
      2m 30s
    10. Turning a query into a PivotChart
      2m 6s
    11. Using SQL statements
      2m 31s
  11. 28m 48s
    1. Using the property sheet to work with controls
      2m 16s
    2. Creating option groups
      2m 43s
    3. Using a ComboBox to select a record
      2m 55s
    4. Creating tabbed form layouts
      4m 45s
    5. Inserting charts
      3m 42s
    6. Creating your own smart tags
      1m 24s
    7. Using the CanGrow and CanShrink properties
      1m 46s
    8. Hiding fields in printouts
      1m 26s
    9. Setting tab stops
      3m 41s
    10. Clipping, stretching, and zooming images
      1m 17s
    11. Viewing single or continuous forms
      1m 1s
    12. Changing a form's default view
      1m 52s
  12. 9m 7s
    1. Inserting page breaks in reports and forms
      2m 15s
    2. Creating headers and footers
      5m 49s
    3. Hiding duplicates in reports
      1m 3s
  13. 10m 17s
    1. Using themes to customize the look of the database
      4m 12s
    2. Using the Format Painter
      2m 25s
    3. Grouping controls on forms and reports
      1m 35s
    4. Setting default appearance for new databases
      2m 5s
  14. 17m 56s
    1. Using a Before Change macro to create a time stamp
      6m 51s
    2. Triggering a Before Delete warning message
      2m 49s
    3. Creating an After Update macro to email a customer
      2m 11s
    4. Creating a user interface macro
      4m 12s
    5. Using AutoExec macros
      1m 53s
  15. 2m 53s
    1. Saving templates
      2m 10s
    2. Locking files
      43s
  16. 44s
    1. Goodbye
      44s

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