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One cool new feature here in OneNote 2013 is the ability to link your Notes to actual Appointments or Meetings in an Outlook Calendar. And that's great if you're going to be at a meeting for example that's scheduled on a certain date in your Outlook Calendar. You can use OneNote to take Notes and even share those Notes with anyone who has access to your Notebook. Let's say we're sharing our No Obstacles 2012 Notebook here. Let's just create a new section by clicking the plus sign next to the New Section 1 tab here and we'll give it a name.
Let's call this Board Meetings and press Return or Enter on your keyboard. So we have one untitled page at this point. We'll just put in a date for our Board Meeting, let's say it's going to be, December 14 Meeting, there we go. And any notes we're going to take are going to be down here, but we can link it to our calendar so we can access the notes from our calendar and vice versa. So let's switch over to Outlook now. Now, if you don't have Outlook already set up, when you go to Launch Outlook 2013 you'll be prompted to connect to an email address.
It's very simple, you just type in the information and you're set to go. So, I'm using my calendar here. You can see from the Home tab, with calendar selected down the left-hand side, I have the ability to create New Appointments, Meetings well, I'm not going to invite anybody at this time to the meeting. I'm going to create a New Appointment on December 14, so I'll make sure that's selected. I'll choose my times, maybe it's going to be from 10 a.m. to 12 p.m. and the Subject up here will be Board Meeting.
The Location, Conference Room C and then down below, any information like about Lunch to Follow. Okay, that's good for now. I'm going to click Save & Close. Although, you'll notice our meeting notes are over here. I first want to Save & Close just to show you, you can apply this to existing Appointments and Meetings that are already in your calendar. You just go to them, make sure they're selected and then up here on the ribbon, you'll see the Appointment tab selected with Calendar tools and there's Meeting Notes there.
So, we can access it from here as well. Now, all we have to do is choose whether we're going to Share notes with the meeting or Take notes on our own. Let's choose Share notes with the meeting. And a list of your OneNote notebooks are going to appear down below, these are your shared Notebooks. I'm going to go to the No Obstacles, plus sign, there's my Board Meeting section, when I click that, plus sign to expand it. There's my December 14 Meeting already there. Now, up here, I can also use the Search field to find.
So, if you have Notebooks with many sections and pages, this is a handy little feature up here. We're able to select the actual section and page where our notes are going to go and click OK. Now, when we do that, you'll notice something happens here in the Appointment calendar, you've got View meeting notes. So, you have a link directly to OneNote now where you will be able to take your notes. So if we click this link, we're going to switch back to OneNote now, here's our Board Meeting tab, and our new page December 14 Meeting, and notice there's already information here, so we have our page with, looks like a header here for the meeting Subject, the Dates, the Location.
We can expand and collapse the Invitation, there is Lunch to Follow. You can see the Participants and then down below, is our area for adding Notes. So, we simply take notes during the meeting, this is all part of our calendar now in Outlook. So that's brand new here in OneNote 2013. A handy little feature to keep you linked to your Board Meetings, any type of meeting in Outlook, where you might want to take notes and then eventually share those Notes. If your Notebook is shared, everyone who has access to this Notebook has access to your Meeting Notes as well.
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