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In Access 2010 Essential Training, Alicia Katz Pollock gives a comprehensive overview of creating databases in Access 2010, whether using predefined database templates or building from scratch. This course covers each step of constructing and modifying databases for custom purposes, as well as working with tables, forms, queries, macros, and reports and charts for record keeping and analysis. Exercise files are included with the course.
Reports are the Access objects that format your data for printing. They can be based on your tables and queries, in order to organize information, and to make it more attractive and readable. Reports are different from Forms. Forms are specifically created for onscreen use. Reports are designed to be printed on paper. Reports can be used to group your data. They can perform calculations. You can also use them for special effects, like Conditional Formatting. So, let's go ahead and create our first report.
The first report we're going to make will turn one of our tables into a printable document with just one click. Click on the Products table to tell Access that that's the one you want to use. Click on the Create Ribbon, and then over here to Report. Click on this button. The Report comes up in Layout View. I can tell because of the orange rectangles when I click on it. Come up to the View button, and toggle over to the Report View. And Voila! An attractively formatted list of Two Trees products, ready for printing.
We've gone from this, open up your Products table, to this, Products form. Now, this report is completely customizable. We'll do that in future lessons. Let's save our report and call it Products Report. Click OK. So let's go ahead and make some more reports for Two Trees Olive Oil.
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