Access 2010 New Features
Illustration by Neil Webb

Access 2010 New Features

with Alicia Katz Pollock

Video: Integrating SharePoint publishing

Access 2010 integrates with SharePoint Server, allowing others in your organization to view or modify your data, even if they don't have Access. SharePoint Server is Microsoft's Enterprise solution for sharing data between departments in any organization. Access 2010 now integrates with the SharePoint, so that you can use it to distribute your information to others over the Internet. Note that this is not Web publishing per se, but specifically making use of SharePoint Server. The easiest thing to do is to start with a blank web database, or one of the templates that's web friendly.

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Watch the Online Video Course Access 2010 New Features
36m 35s Intermediate May 12, 2010

Viewers: in countries Watching now:

In Access 2010 New Features, author Alicia Katz Pollock explains each new and enhanced feature in Microsoft Access 2010. This course covers the Backstage view that replaces the File menu in Office 2010, shortcuts for building tables, new layout tools and navigation controls, the macro designer featuring IntelliSense, as well as exporting to and collaborating in SharePoint. Exercise files accompany the course.

Topics include:
  • Working with Application Parts
  • Implementing the Table Tools ribbon
  • Using Quick Start and calculated fields
  • Designing with Layout View formatting tools
  • Taking advantage of enhancements to the Conditional Formatting feature
  • Automating with macros
  • Working with external data
  • Integrating SharePoint publishing
Subject:
Business
Software:
Access
Author:
Alicia Katz Pollock

Integrating SharePoint publishing

Access 2010 integrates with SharePoint Server, allowing others in your organization to view or modify your data, even if they don't have Access. SharePoint Server is Microsoft's Enterprise solution for sharing data between departments in any organization. Access 2010 now integrates with the SharePoint, so that you can use it to distribute your information to others over the Internet. Note that this is not Web publishing per se, but specifically making use of SharePoint Server. The easiest thing to do is to start with a blank web database, or one of the templates that's web friendly.

You can also convert an existing Access file to a Web database. To do this, click on Save & Publish and click here on Publish to Access Services. The first thing you want to do is Check Web Compatibility. And because it turned red, I have some issues. I would open up this table. Make these changes. Once that's been done, I return to the Backstage view and back to Save & Publish. I would put in the address of the SharePoint Server. I'd click this button and we'd be good to go.

There are several other places across Access where you use SharePoint publishing. When you create a table, you can start with a SharePoint Lists. When you import data, you can click on the More button and import a SharePoint list. When you're exporting, you can export a table as a SharePoint list. And in the Database Tools, there is a function for moving your data in and out of SharePoint. The improved data caching and synchronization tools will also ensure that if you're offline while working on your Access database, the files will automatically sync as soon as you do connect back up.

Hosting your database on a SharePoint Server makes it easy for you to publish content from your database to anyone in your organization and you can choose whether it's read-only, or if they can make modifications to your data.

Find answers to the most frequently asked questions about Access 2010 New Features .


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Q: My macro isn't running correctly. I followed along with the author and I'm not receiving an error message, but the actions are performed correctly.
A: There are several possible reasons why a macro would malfunction.  Make sure that the macro is written correctly. Capitalization and punctuation matters. Also make sure to click in all the same places when recording the macro. With enough practice, building macros will become more routine, and spotting errors will becoming easier.
 
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