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Inserting and reading comments

From: Office 2013 New Features

Video: Inserting and reading comments

Collaborating on documents is important for many people and there have been some improvements to how you collaborate on documents in Word 2013 beginning with a feature that I really like, the commenting feature. We're going to work with this file called No Obstacles Recipes Collaboration. And you can see when you open this up something happens over here on the right-hand side. This is called the mark up area. And if there are comments that have already been added to a document this area opens up. This is where your comments go. So, if we wanted to for example insert a comment on a file that we might be working on with someone else, all we have to do is click anywhere in the document where we want to add the comment.

Inserting and reading comments

Collaborating on documents is important for many people and there have been some improvements to how you collaborate on documents in Word 2013 beginning with a feature that I really like, the commenting feature. We're going to work with this file called No Obstacles Recipes Collaboration. And you can see when you open this up something happens over here on the right-hand side. This is called the mark up area. And if there are comments that have already been added to a document this area opens up. This is where your comments go. So, if we wanted to for example insert a comment on a file that we might be working on with someone else, all we have to do is click anywhere in the document where we want to add the comment.

If we wanted to comment, for example, on the formatting of this subtitle, we could click next to it, or if you prefer, you could click and drag across the entire title, so it's clear that we're commenting on the entire paragraph in this case. And now, we're going to insert our comment by going to the Insert tab on the ribbon and clicking Comment halfway across. Notice the comment does go over here to the right-hand side. It also shows a shading around the text that we highlighted or selected, and we're ready to comment on that by simply typing.

So, let's just type in a question here. Is this the right font for this subtitle? Now, that's our comment and when we're done, I'll just click anywhere in the document to deselect and you can see the comment remains over here in the markup area. Now, depending on your resolution and your current view, you might not be seeing everything. Let's go up to the View tab here for a second to make sure we're seeing the entire page width. In the Zoom area, click Page Width and you'll be able to see as we hover over our comment, there's actually an icon over here on the top right-hand corner.

That's where we can go to quickly reply to someone's comment. So, as we scroll further down this document, actually to Page 3, you'll notice that there's already a comment here from someone named Karen. And when we hover over that, you can see that there is an area of text that has been highlighted or shaded and she's added a comment giving credit to someone named Anne. Now, we can reply to this by clicking the icon that appears just off to the right in the top corner, give it a click and automatically you're inserting your own comment and it becomes a thread of the original comment.

So again, all we have to do is type in our comment like we did when we created one. We have our own color coding and of course, our name is attached to the comment itself. I'm going to just type in, Good idea. Thanks. And again, we can click anywhere in the document, continue working on this document adding comments wherever we like, and then when we share it with others, they'll be able to see our comments, reply to them, you'll always see the entire thread over here in the markup area. A nice improvement to the commenting feature here, in Word 2013.

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This video is part of

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Office 2013 New Features

44 video lessons · 19730 viewers

David Rivers
Author

 
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  1. 1m 38s
    1. Welcome
      1m 3s
    2. Using the exercise files
      35s
  2. 16m 49s
    1. Exploring the new user interface
      4m 57s
    2. Integrating with the cloud
      3m 42s
    3. Exploring Touch mode
      2m 53s
    4. Using the bookmark feature
      2m 18s
    5. Customizing the Ribbon with display options
      2m 59s
  3. 27m 44s
    1. Inserting online video
      4m 4s
    2. Editing PDF documents
      4m 58s
    3. Inserting and reading comments
      2m 55s
    4. Tracking changes and conversations
      2m 19s
    5. Using Read mode for longer documents
      4m 14s
    6. Using object zoom in Read mode
      1m 53s
    7. Exploring new templates in Word
      2m 47s
    8. Inserting objects with onscreen alignment guides
      4m 34s
  4. 28m 25s
    1. Filling empty cells using Flash Fill
      3m 38s
    2. Filtering records using a Timeline
      3m 11s
    3. Previewing with Quick Analysis
      4m 34s
    4. Using Chart Advisor recommendations
      2m 43s
    5. Finding errors and issues with Power view
      6m 16s
    6. Converting roman numerals into arabic numbers
      2m 42s
    7. Protecting data in a shared spreadsheet
      5m 21s
  5. 33m 36s
    1. Working with new templates
      3m 29s
    2. Exploring the new Presenter view
      3m 45s
    3. Using color adjustments
      2m 59s
    4. Inserting new charts
      8m 37s
    5. Positioning objects with various guides
      2m 50s
    6. Exploring new transition effects
      2m 55s
    7. Creating a custom shape
      4m 31s
    8. Playing an audio track across multiple slides
      4m 30s
  6. 7m 2s
    1. Exploring changes to the user interface
      3m 23s
    2. Exploring the new Access templates
      3m 39s
  7. 8m 48s
    1. Inserting online pictures into a publication
      3m 10s
    2. Using the scratch area for inserting images
      3m 30s
    3. Creating JPEGs with the Save for Photo Printing option
      2m 8s
  8. 18m 27s
    1. Exploring the new user interface
      4m 30s
    2. Changing views
      4m 8s
    3. Embedding files in a notebook
      3m 31s
    4. Linking notes to your Outlook calendar
      3m 57s
    5. Inserting a screenshot
      2m 21s
  9. 8m 8s
    1. Exploring the user interface and some sneak peeks
      3m 35s
    2. Using the Weather bar
      1m 42s
    3. Connecting to social networks
      2m 51s
  10. 29s
    1. Next steps
      29s

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