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Inserting new charts

From: Office 2013 New Features

Video: Inserting new charts

Inserting and editing charts into a PowerPoint presentation gets much easier here in PowerPoint 2013 with some intuitive tools we're going to explore as we continue to work with our No Obstacles PowerPoint presentation. If you have been following along we're going to Slide 5. If you've jumped to this lesson you can open up No Obstacles PowerPoint2 and click the thumbnail down the left-hand side for Slide 5 and you can see we actually have some data here, we just don't have the chart on the right-hand side of our data yet. So to insert a chart, we can go to the Insert tab, but in this case we have a slide layout that includes an actual placeholder here for many different types of objects, including as you can see, an Insert Chart icon.

Inserting new charts

Inserting and editing charts into a PowerPoint presentation gets much easier here in PowerPoint 2013 with some intuitive tools we're going to explore as we continue to work with our No Obstacles PowerPoint presentation. If you have been following along we're going to Slide 5. If you've jumped to this lesson you can open up No Obstacles PowerPoint2 and click the thumbnail down the left-hand side for Slide 5 and you can see we actually have some data here, we just don't have the chart on the right-hand side of our data yet. So to insert a chart, we can go to the Insert tab, but in this case we have a slide layout that includes an actual placeholder here for many different types of objects, including as you can see, an Insert Chart icon.

So let's get our data ready first. Let's just click and drag across all of the data in the table that appears on this slide. So, clicking and dragging from the Week heading in column one on the left, across and down to highlight all of that, let's copy it. You can use Ctrl+C on your keyboard or right-click and choose Copy, however, you like to do it. It's now in the clipboard waiting for us to paste it. Well, we're going to paste it into our new chart that needs to be inserted now. So we'll go over to the placeholder here, and click the Insert Chart icon, which is going to analyze our data and give us a default recommendation, which is our Clustered Column here.

So you can see Column in the categories on the left-hand side. Select it, the first option, Clustered Column, and as we move in to the thumbnail, we get a nice preview, zoomed right in so we get a feel for what we're about to create. Of course we can go to other types of charts, some of them may or may not apply. Bar would work nicely, so would Area, but let's go back to Column and choose the 3-D option here, 3-D Clustered Column. Even though we're only going to have one series of data, it's going to look pretty good. If we select this option, we'll move down inside the thumbnail to preview it. Great! We'll click OK and watch what happens.

It's going to create a chart, but not based on our data, it's going to use some sample data. You can see there's actually three Series of data and you can see four Categories by default. Let's not worry about that right now. Let's just remove it all by clicking and dragging from cell A1 across to column D down to row 5, hit Delete on your keyboard to remove all of that. You can see what happens, a live preview back here, we have no data now. And we're about to paste in the data we copied a little bit earlier. So let's click in cell A1, next we'll paste, you can use a keyboard shortcut Ctrl+V like I am, or right-click and Paste.

And you can see what's happening here, we're seeing the beginnings of our chart. But if we were to expand this window here where we see our data, let's go to the bottom. When you see the double arrow, click and drag it down, so that we're actually looking at all of the rows. There they are. You can see that the area being used to create our chart is still representing the sample data. We need to adjust that. So let's go to the bottom-right corner, when you see the double diagonal arrow, just click and drag across and down. And now we have a single series of data, we have our headers at the top, and you can see we have our labels down the left.

That's the default setup here for our chart. So let's close this up, it's going to take us back to our slide and you can see the end result looks pretty nice. We have our Ad Clicks. You could see there labels across the bottom for each of the Weeks. We also have this Axis title. The other thing that's happening though that's very cool here in PowerPoint 2013 is we're getting these icons off to the right where we can adjust things like Chart Elements. Adding, removing, or changing any elements like titles and legends and so on.

Next we have this Paintbrush icon for adjusting Chart Styles and the funnel for Filter options. We're going through each of this now. This helps us to create the exact chart we need quickly and easily without having to go through the ribbon. We still have all of our Design options up here on the ribbon, our Formatting options if we click the format tab. But we have quick access to many of these tools right from our chart area. So let's start with the Elements. We'll click the plus sign and you'll see check marks next to current elements that are already appearing in our chart.

We have the Axis, we have our Chart Title, which is Ad Clicks, you can see we have Gridlines here and they're horizontal going from left to right, makes it a little bit easier to read the values for each of the bars, and we also have a Legend down at the bottom that says Ad Clicks, maybe we don't need that because it's really the same as our Title, so we'll just deselect it by clicking the check mark. Our Gridlines look good. But any time you move to one of these and see an arrow off to the right means there might be other options besides just turning it on or off.

So if we click the arrow, you can we have Horizontal and Vertical options as well. As we hover over these we see a live preview. I don't know if it really makes sense to show the Vertical whether they're major or minor. I think what we have here with just the Primary Major Horizontal is probably good enough. If you wanted to add the Minor Horizontal, go ahead and click that check box. Makes it a little bit easier to read the finer details for each of the bars and get a feel for the values, as you move from left to right. Okay, let's go back here.

As we go to Data Labels and start hovering over these you could see a preview, a live preview in the background. The Data Table, I am kind of interested in the Data Labels, because not only do you see the bar but you see the actual figure right above the bar, but it does look a little bit crowded in there with those numbers, so let's leave those off and we'll go to the Axis Titles here. Now we'll turn these on, but we'll figure out exactly which titles we need, I don't think we need one down the left, it's just a number of Ad Clicks, but across the bottom, those are the Weeks.

So let's go over to our little arrow that appears next to Axis Titles here, with it turned on, give it a click and let's turn off for example, the Primary Vertical. We don't need that one, we do want to keep the one at the bottom, which is our Primary Horizontal, but we're going to change it, of course. So go right in there, click and drag over the Axis Title and type in a real title, which is Weeks. Perfect. We'll click in the background now and that looks pretty good.

Now this is an object we can adjust, so let's give it a click, we'll go right to the border and click again so we know that everything is selected here, let's just stretch it out a little bit to the right. And we still have our buttons here on the right-hand side; let's go now to our Chart Styles. Give it a click. You'll see some styles that you can hover over and see a live preview, if there's something you like better, you can select it like Style 3. There are more that you can scroll down to, if you need to, until you find the one that suits your needs the most.

I like that third one. As we hover over it you can see a label Style 3, let's give it a click. So that's locked in, we can also adjust color. Now when we're only working with one series of data really the Color style that we're about to select will represent the bars typically, and as we move down you can see there's not a lot of variation here. So I think we're okay. this one here at the very top is a perfect match for our table and the rest of our slide, so let's just make sure it's still selected, and we'll move on to filtering data now.

Maybe you don't need all of these bars, maybe just every second Week would be fine. Let's go to the filter icon give it a click and now you could see some filtering options showing up here. For example, under Series we're looking at all the series, that's great, we do want to see all of our series, there's only one and that's Ad Clicks. But under categories you could see each of the Weeks and they are all selected. So if we click the check mark next to Select All, they're deselected. Maybe we just want to see every few weeks. Let's go to 3, 6, scroll down to 9, and 12 and click Apply.

Now let's go back over here to our slide and you can see it's a much simpler looking, but we still get the trend that's happening here over the various weeks. Look at the Labels across the bottom representing the one's that we checked off. Just another way to change the look and feel of our chart quickly and easily with those tools, they're readily accessible next to our chart. All you have to do is click the object to see those tools pop up if you want to make any changes. It's a nice improvement here in PowerPoint 2013 when working with charts.

Show transcript

This video is part of

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Office 2013 New Features

44 video lessons · 19359 viewers

David Rivers
Author

 
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  1. 1m 38s
    1. Welcome
      1m 3s
    2. Using the exercise files
      35s
  2. 16m 49s
    1. Exploring the new user interface
      4m 57s
    2. Integrating with the cloud
      3m 42s
    3. Exploring Touch mode
      2m 53s
    4. Using the bookmark feature
      2m 18s
    5. Customizing the Ribbon with display options
      2m 59s
  3. 27m 44s
    1. Inserting online video
      4m 4s
    2. Editing PDF documents
      4m 58s
    3. Inserting and reading comments
      2m 55s
    4. Tracking changes and conversations
      2m 19s
    5. Using Read mode for longer documents
      4m 14s
    6. Using object zoom in Read mode
      1m 53s
    7. Exploring new templates in Word
      2m 47s
    8. Inserting objects with onscreen alignment guides
      4m 34s
  4. 28m 25s
    1. Filling empty cells using Flash Fill
      3m 38s
    2. Filtering records using a Timeline
      3m 11s
    3. Previewing with Quick Analysis
      4m 34s
    4. Using Chart Advisor recommendations
      2m 43s
    5. Finding errors and issues with Power view
      6m 16s
    6. Converting roman numerals into arabic numbers
      2m 42s
    7. Protecting data in a shared spreadsheet
      5m 21s
  5. 33m 36s
    1. Working with new templates
      3m 29s
    2. Exploring the new Presenter view
      3m 45s
    3. Using color adjustments
      2m 59s
    4. Inserting new charts
      8m 37s
    5. Positioning objects with various guides
      2m 50s
    6. Exploring new transition effects
      2m 55s
    7. Creating a custom shape
      4m 31s
    8. Playing an audio track across multiple slides
      4m 30s
  6. 7m 2s
    1. Exploring changes to the user interface
      3m 23s
    2. Exploring the new Access templates
      3m 39s
  7. 8m 48s
    1. Inserting online pictures into a publication
      3m 10s
    2. Using the scratch area for inserting images
      3m 30s
    3. Creating JPEGs with the Save for Photo Printing option
      2m 8s
  8. 18m 27s
    1. Exploring the new user interface
      4m 30s
    2. Changing views
      4m 8s
    3. Embedding files in a notebook
      3m 31s
    4. Linking notes to your Outlook calendar
      3m 57s
    5. Inserting a screenshot
      2m 21s
  9. 8m 8s
    1. Exploring the user interface and some sneak peeks
      3m 35s
    2. Using the Weather bar
      1m 42s
    3. Connecting to social networks
      2m 51s
  10. 29s
    1. Next steps
      29s

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