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If you want to use an Access table as a data source for Microsoft Word Mail Merge, you can either do that from inside Word when you start to merge, or you can initiate it from inside Access. First, click on the table you want to use as the data source. Then click on the External Data tab and choose Word Merge. It will ask if you want to use an existing document or start from a blank. Using already existing documents is perfect in a business setting, but for now we'll choose a blank document. Click OK. Word will open up automatically and start the Mail Merge Wizard.
Let's maximize our window. We will accept the defaults for the first two steps of the Wizard. On step three, you can see your table already listed as the data source. When I click on the Insert Merge Field button, you'll see all the fields from your Access Table. I'll choose Company, and then I'll click on Preview Results, and there is my first customer. Now we are not going to do the rest of the Mail Merge now. To learn how, please see our Microsoft Word 2010 Essential training, but it's wonderfully convenient to start a Word Mail Merge and select your data source with just one button-click.
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