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You can share your data with others, whether they have Microsoft Office or not, by creating PDFs, Portable Document Formats. PDFs preserve all your formatting and layout. Essentially, they are un- editable snapshots of your object. You can turn any Access objects into a PDF, whether it's a Table, a Query, a Form or a Report. Let's export our Orders by Customer report into a PDF. Click on it once, and then click on our External Data Ribbon. In the Export group, we have a PDF button.
XPS, by the way, is a Microsoft PDF alternative format. Click on the button. It'll ask you where you want to save the file and what you want to call it. Click Publish, and the file will open up in Acrobat, Adobe Reader, or Preview, depending which program you have it set for. Creating a PDF is essentially as simple as performing a Save As, but with its own button.
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