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In Access 2010 Essential Training, Alicia Katz Pollock gives a comprehensive overview of creating databases in Access 2010, whether using predefined database templates or building from scratch. This course covers each step of constructing and modifying databases for custom purposes, as well as working with tables, forms, queries, macros, and reports and charts for record keeping and analysis. Exercise files are included with the course.
Let's take a look at how Access 2010's Interface works. Across the top are Ribbons, containing all of Access's commands. There are four tabs: Home, Create, External Data, and Database tools. Let's start with the Home Ribbon. We will open up our Products Table. The first button, View, allows you to switch between this Datasheet View and the Design View so that you can work on its structure. I can click on it again to toggle back.
The Clipboard group is where you will find your commands for cutting, copying, pasting, and the Format Painter. We will talk about these groups, Sort & Filter, Records and Finds, in later lessons. On this side, you'll find your tools for working with text. Notice the words down here, Text Formatting. This is called a group name, and refers to all the command buttons in this area. When you see a little box in the corner, this is called the Launcher. Click on it, and you'll get a full dialog box with additional commands for that function.
Let's look at the Create tab. It has all the commands for making new Tables, new Queries, new Forms, new Reports and new Macros. The External Data tab contains all the tools for importing your information into the database from other programs, and exporting the data out of your database into other useful formats. The Database tools contains exactly that, tools for managing your database. We will go into all of these during this course. Now there is a little arrow right here. Click on it to hide and show the Ribbon, giving you more space to work when you need it.
Now, because we have the Products Table opened, we will see additional tools up here. These colored tabs contain commands for modifying that particular object. The colored tabs are context-sensitive, and will come and go or change as you work. Now, click on this little triangle right here. It opens and closes the Navigation Pane where you can see and work with your database objects. We will explore the Navigation Pane in detail, later in this chapter. Now let's go down to the bottom and open up your Products Split Form, double-click on it.
Down here at the bottom, you can see the Record number that you're on. You can use these little arrows to scroll through them, forward and back. You can go back to the first record or to the last record. This button here with the yellow spark creates a New Blank record. I can click here in this Search box to find a specific record that I am looking for. And down here in the bottom right- hand corner are quick buttons to switch between the different views of your object. And if I right-click on the tabs, I can save an object, close it, close all the tabs or toggle between my different views.
I'll go ahead and click Close All, and both tabs will close. Now that you are familiar with Access's layout, let's learn to use it.
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