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Discover what's new in the latest version of Microsoft Office, from Word 2013 to OneNote 2013. In this course, David Rivers reviews the suite-wide enhancements to Office, like cloud integration, Touch Mode for interacting with touch-enabled devices, and Ribbon customization, as well as individual app improvements added to the new Office. Take a look at PDF editing in Word, flash fill and quick analysis in Excel, the new Presenter view in PowerPoint, new templates in Access, social media integration with Outlook, and much more.
As a person who does a lot of presenting, this next new feature in PowerPoint 2013 is my personal favorite. It's called Presenter View. We're going to take a look at it now using our No Obstacles PowerPoint presentation. So, if you have the exercise files, you can open it up, but really, it doesn't matter what presentation you're looking at to use Presenter View. All it means is as a presenter, you'll be able to see more information on your screen than what your audience sees, say on a projected screen or on another monitor. Of course, you'll need two monitors.
Typically, I'm presenting with a laptop. I have my own monitor on my laptop and a projector plugged in. That's the second monitor. But even if you don't have two monitors, you can take a sneak peek at Presenter View by using a little trick. First of all, let's go up to the Slide Show tab and notice that there is a checkbox next to Use Presenter View. And as you hover over that, Presenter View will automatically kick in. If you have two monitors, you'll be able to see something different on your screen and the audience will see the presentation itself.
But notice that we can use a shortcut key called Alt+F5 to try out Presenter View. So, let's do that instead of running the presentation. Alt+F5 gets you into Presenter View. Now check it out. We're looking at our very first slide. This is what the audience sees, just simply the slide on their monitor or on the big screen using a projector. What they don't see is a timer that's running, so the timer, as a speaker, is a great way to keep track of how much time you've spent on the presentation and how quickly you need to move through the remaining slides.
You'll see that information down below. In this case we're at Slide 1 of 6. We can move from slide to slide using these navigation buttons. So let's go to Slide 2, for example. Notice that we get a Preview of the next slide. This is a great way to speak about the contents of one slide and know what's coming next. Your audience doesn't, and you can segue into that next slide. If you have notes as well, you'll see notes just below that next slide. I like that. And if you're having difficulty reading those notes, notice that you have the ability to bump up the text to a larger font.
Right now I have no notes. You can also knock it down if you want to be able to see more of your notes. And then over here in the left, we have access to those usual tools, for example, the Pen and Laser Pointer tool. So, if you want to highlight something on a slide, of course, your audience will see that, but what they don't see is the list of tools down below. If you want to see All your slides, you can give that a click. This gives you an opportunity to see all of the slides in your presentation. Meanwhile, your audience is seeing the current slide.
You can jump to a slide this way without having to show every single slide in order. Just give it a click and you're looking at that slide. Notice we also have the magnifying glass to zoom in to the slide if we wanted to see something in more detail. We also have the Black or Unblack Slideshow. So, if there are going to be questions, for example, you don't want people reading the slide, just click that to Black it out. Click it again to bring it back. And then you'll also see this typical icon that we're used to seeing here in the New Office Suite, which means More Options.
Clicking this will show you more slideshow options in a pop-up. We can End the Show right now, we can change the Screen to White, Hide Presenter View if we wanted to, go back to the Last Viewed slide by clicking that. There are lots of options here in Presenter View; a lot of options that your audience won't see, but will give you a nice advantage when speaking in front of an audience.
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