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Exploring the new Access templates

From: Office 2013 New Features

Video: Exploring the new Access templates

Like the other programs in Microsoft Office 2013, Access offers some brand new templates to choose from. Not just for creating databases, but for creating web apps as well. Let's take a look. When you launch Access 2013, of course you're brought to this new start screen, which does display a number of templates for you, including the default which is a Custom web app. Whenever you see this logo in the background, the globe logo, you know you're going to be creating one that is web enabled. So as we go through this list, the default list, you can see some of them like Issue tracking, Contacts, they all have that globe in the background.

Exploring the new Access templates

Like the other programs in Microsoft Office 2013, Access offers some brand new templates to choose from. Not just for creating databases, but for creating web apps as well. Let's take a look. When you launch Access 2013, of course you're brought to this new start screen, which does display a number of templates for you, including the default which is a Custom web app. Whenever you see this logo in the background, the globe logo, you know you're going to be creating one that is web enabled. So as we go through this list, the default list, you can see some of them like Issue tracking, Contacts, they all have that globe in the background.

Sometimes you'll see a similar icon, but it'll say Desktop asset tracking, for example, as opposed to Asset tracking, which we see above with the globe symbol. So there are desktop versions of these apps that you can create, so you don't need to be connected to SharePoint for example. So all of these are fairly new, but if you're not seeing what you're looking for, notice there are some suggested searches. You can search for Assets, Business, Contacts, Employee, etcetera or you can type in your own as well. Let's type in Costumer for example.

When you hit Enter you'll notice it's searching through thousands of online templates and you're going to come up with a list. Some will look familiar, some of the old templates had access to in previous versions. The newer ones will have this new look, including the web apps and the desktop versions. You'll also have categories over on the right-hand side, so you can filter it out. If you're only interested in business ones, you can give that a click, and you can see it's whittled down now. You can also whittle it further down by choosing something like small business.

Now you can see we're down to an even smaller list and those two remain highlighted, and if we don't want to include them any longer, just click the Close button that appears next to them. So once you've found what you're looking for and let's go to Desktop contacts and give it a click. It's going to launch and prompt you for some information. In this case we're going to type in the name of our brand new database. So let's call it, NoObstaclesCustomerDatabase.

And you can choose the location. You'll see the default location right below, but click the folder icon if you want to change that and then click Create. It's going to prepare the template for you. Open it up and you may have to enable what I'm seeing here, the Getting Started screen. In the background you might see a Security Warning and if you wanted to you can watch videos to help you get started. Now there's Video Training, Browse Experts, lot of help here, we'll close this up and again, you might see the Security Warning that there is content that's been disabled.

You can Enable that Content to give you full access. This may reappear, we'll close it up and we're now ready to start working on our new Contact List. Of course, we're taken directly to the datasheet view, we could start inputting records using the defaults, but at any time with these templates they are really meant to get you started. You can go into Design view and start working on the design, changing the Titles, changing any of the components you see here. For example, maybe you don't use the Category field, we can remove that just by clicking and dragging from the right to the left or the left to the right, it doesn't matter, once we've highlighted those objects, hit your Delete key on the keyboard.

Everything is closed up nicely, let's return to Datasheet view now, and we could continue working with our new database, based on the template that we chose, from many, many more new templates in Access 2013.

Show transcript

This video is part of

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Office 2013 New Features

44 video lessons · 18669 viewers

David Rivers
Author

 
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  1. 1m 38s
    1. Welcome
      1m 3s
    2. Using the exercise files
      35s
  2. 16m 49s
    1. Exploring the new user interface
      4m 57s
    2. Integrating with the cloud
      3m 42s
    3. Exploring Touch mode
      2m 53s
    4. Using the bookmark feature
      2m 18s
    5. Customizing the Ribbon with display options
      2m 59s
  3. 27m 44s
    1. Inserting online video
      4m 4s
    2. Editing PDF documents
      4m 58s
    3. Inserting and reading comments
      2m 55s
    4. Tracking changes and conversations
      2m 19s
    5. Using Read mode for longer documents
      4m 14s
    6. Using object zoom in Read mode
      1m 53s
    7. Exploring new templates in Word
      2m 47s
    8. Inserting objects with onscreen alignment guides
      4m 34s
  4. 28m 25s
    1. Filling empty cells using Flash Fill
      3m 38s
    2. Filtering records using a Timeline
      3m 11s
    3. Previewing with Quick Analysis
      4m 34s
    4. Using Chart Advisor recommendations
      2m 43s
    5. Finding errors and issues with Power view
      6m 16s
    6. Converting roman numerals into arabic numbers
      2m 42s
    7. Protecting data in a shared spreadsheet
      5m 21s
  5. 33m 36s
    1. Working with new templates
      3m 29s
    2. Exploring the new Presenter view
      3m 45s
    3. Using color adjustments
      2m 59s
    4. Inserting new charts
      8m 37s
    5. Positioning objects with various guides
      2m 50s
    6. Exploring new transition effects
      2m 55s
    7. Creating a custom shape
      4m 31s
    8. Playing an audio track across multiple slides
      4m 30s
  6. 7m 2s
    1. Exploring changes to the user interface
      3m 23s
    2. Exploring the new Access templates
      3m 39s
  7. 8m 48s
    1. Inserting online pictures into a publication
      3m 10s
    2. Using the scratch area for inserting images
      3m 30s
    3. Creating JPEGs with the Save for Photo Printing option
      2m 8s
  8. 18m 27s
    1. Exploring the new user interface
      4m 30s
    2. Changing views
      4m 8s
    3. Embedding files in a notebook
      3m 31s
    4. Linking notes to your Outlook calendar
      3m 57s
    5. Inserting a screenshot
      2m 21s
  9. 8m 8s
    1. Exploring the user interface and some sneak peeks
      3m 35s
    2. Using the Weather bar
      1m 42s
    3. Connecting to social networks
      2m 51s
  10. 29s
    1. Next steps
      29s

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