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Access 2010: Forms and Reports in Depth
Illustration by Neil Webb

Exploring the database


From:

Access 2010: Forms and Reports in Depth

with Adam Wilbert

Video: Exploring the database

When starting any new database project it's really important to be familiar with the data tables that we will be working with. Throughout this course we are going to be taking a look at data from the Two Trees Olive Oil Company. Let's take a look at some of the data that we will be working with. On the left-hand side of my Navigation Pane I can see I have a bunch of tables, I have a table called DirectCustomers, Employees, FieldReps, Orders, and Products, I also have a couple of additional tables that are marked as lookup tables here with this tag for GradeID, OilID, Sizes, and States. Let's take a look at the Orders table. I will double-click on it to open it and we will review the data inside.
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  1. 1m 27s
    1. Welcome
      1m 2s
    2. Using the exercise files
      25s
  2. 15m 53s
    1. Introducing forms
      2m 41s
    2. Designing for the end user
      45s
    3. Exploring the database
      1m 49s
    4. Creating a form with the Form Wizard
      6m 43s
    5. Refining the form in Layout view
      3m 55s
  3. 24m 33s
    1. Organizing the form elements
      7m 14s
    2. Formatting
      4m 48s
    3. Modifying the form through its properties
      6m 56s
    4. Adding a header and some polish
      5m 35s
  4. 1h 2m
    1. Introducing form controls
      3m 48s
    2. Using lines and rectangles
      2m 48s
    3. Organizing screen space with tabs
      4m 47s
    4. Adding buttons
      5m 3s
    5. Linking to external content
      4m 15s
    6. Entering and selecting data
      5m 8s
    7. Controlling input with option groups
      6m 0s
    8. Attaching documents
      6m 49s
    9. Attaching images
      5m 8s
    10. Understanding the subform control
      4m 13s
    11. Adding charts
      7m 9s
    12. Linking controls
      7m 41s
  5. 21m 42s
    1. Creating the main menu
      8m 49s
    2. Adding a splash screen with startup options
      5m 35s
    3. Creating a customer form
      7m 18s
  6. 45m 20s
    1. Grouping and sorting data
      4m 36s
    2. Understanding report structure
      6m 12s
    3. Building reports from wizards
      5m 0s
    4. Building reports from queries
      6m 34s
    5. Formatting conditionally
      6m 59s
    6. Calculating fields
      4m 35s
    7. Adding the finishing touches
      4m 49s
    8. Populating pre-printed documents
      6m 35s
  7. 15m 8s
    1. Printing reports
      3m 6s
    2. Tweaking the design
      7m 10s
    3. Automating the workflow with macros
      4m 52s
  8. 58s
    1. Next steps
      58s

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Access 2010: Forms and Reports in Depth
3h 7m Intermediate Feb 14, 2012

Viewers: in countries Watching now:

Discover how to manage data entry and reporting tasks more efficiently using Access 2010. Author Adam Wilbert presents lessons on designing forms, organizing and displaying data with form controls, creating flexible queries, and building a form-based navigation system. The course also shows how to build reports from wizards and queries, highlight important data with conditional formatting, and automate reporting processes with macros.

Topics include:
  • Designing for the end user
  • Organizing form elements
  • Formatting a form
  • Adding headers
  • Linking to external content
  • Entering and selecting data
  • Adding charts
  • Creating a main menu
  • Creating a customer form
  • Understanding report structure
  • Building reports from wizards and queries
  • Printing reports
Subjects:
Business Forms Databases
Software:
Access Office
Author:
Adam Wilbert

Exploring the database

When starting any new database project it's really important to be familiar with the data tables that we will be working with. Throughout this course we are going to be taking a look at data from the Two Trees Olive Oil Company. Let's take a look at some of the data that we will be working with. On the left-hand side of my Navigation Pane I can see I have a bunch of tables, I have a table called DirectCustomers, Employees, FieldReps, Orders, and Products, I also have a couple of additional tables that are marked as lookup tables here with this tag for GradeID, OilID, Sizes, and States. Let's take a look at the Orders table. I will double-click on it to open it and we will review the data inside.

The Orders table has fields for OrderID, OrderDate, the customer that placed the order and this is their ID number, the product that was ordered, and again, the ID reference, and the ID number for the salesperson that assisted with that order. Now if we go to the Database Tools menu here and take a look at the relationships, by pressing the Relationships button here, we can see how all of the data tables within our database relate to each other. So here is that Orders table, we can see the fields inside of the Orders table and we can see that if we take a look at the CustomerID, the CustomerID is linked to the DirectCustomers table based off of that ID number.

So from the Orders table I can get the ID number, I can follow that to the DirectCustomers table or I can get additional information such as their first and last name, their address, the state that they live in, and their email address. Similarly, I can follow the ProductID to the left to the Products table and I can find out the name of the product, the size of the product, the cost of the product. Once I have that information I can find other information about that product. For instance, I can translate the size in ounces to the text name of its size, for instance small or medium. I can also find what oil it was made of and what the retail grade of that oil is.

Now all of these tables are related to each other in this database which makes it very efficient and I can use the data in multiple ways. So this is the data that we will be working with throughout this course as we create forms and reports to organize it. Let's get started.

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