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Embedding files in a notebook

From: Office 2013 New Features

Video: Embedding files in a notebook

One nice improvement you'll find here in OneNote 2013 happens when you embed files into a notebook. For example, Excel spreadsheets, even now Visio drawings. You can embed a Visio file. If you go into Visio to make changes to that drawing, you'll see them updated here in your notebook. Same thing goes for an Excel spreadsheet. So, let's experiment with an Excel spreadsheet here in our current notebook, called No Obstacles 2012, that we created earlier on. If you haven't been following along, just create any old notebook and we're going to create a new page for this as well.

Embedding files in a notebook

One nice improvement you'll find here in OneNote 2013 happens when you embed files into a notebook. For example, Excel spreadsheets, even now Visio drawings. You can embed a Visio file. If you go into Visio to make changes to that drawing, you'll see them updated here in your notebook. Same thing goes for an Excel spreadsheet. So, let's experiment with an Excel spreadsheet here in our current notebook, called No Obstacles 2012, that we created earlier on. If you haven't been following along, just create any old notebook and we're going to create a new page for this as well.

We'll go over here to the right-hand side and click Add Page. It becomes an Untitled Page at the bottom. Our cursor is flashing in the top left corner, let's type in a title for this page. We'll call it, July 2012 Sales. There we go. Now, we'll click down below the date and time and this is where we want to insert our spreadsheet. It could be an entire spreadsheet, it could be parts of that spreadsheet. Let's go to the Insert Tab to find out how. From here, in the File section, you can see we can get that File Printout like we did earlier with our Word document.

We can Attach Files or we can go right to Spreadsheet here, notice the Excel logo, give it a click and this allows us to create a New Excel spreadsheet, which we can edit in Excel or Existing Excel spreadsheet, one that we already have. Let's click there, because in your exercise files, in the OneNote folder you will find, No Obstacles Sport - July 2012 Sales Report. Select it by clicking and click Insert. Now, we have a few options here. We can attach the file, which will simply attach it to the page and we can double-click the attachment to get in.

We can insert the entire Spreadsheet or just a part of it by picking a Chart or a Table. Let's insert the entire spreadsheet by clicking the middle option and it just takes a moment now, and as we scroll through this, momentarily, we'll be able to see that actually more than one table was inserted. The Scroll Bar on the right, you'll see what came from the second tab or second sheet. As we scroll further up that was from our first sheet and we have access to all of that information here in our notebook.

Of course, if we're in Excel working on this and we make changes, they're going to be updated automatically and dynamically here in our OneNote Notebook. We can also edit directly from here. Notice the Edit symbol in the top left corner. If you'd click that, you'll actually be able to go in and edit this in Excel. Notice an Excel window pops up now. We can enable any disabled content and just go down here and start making changes. For example, if this SKU here had to be changed, it's just a little bit too long, you can go in, double-click, let's take out the 9 at the end, it doesn't belong and press Enter.

It's going to update that now in our notebook. So, let's look for 1070845 for our first SKU number when we close this up. Yes, we'll Save our changes and when we arrive back here in OneNote, there it is, updated dynamically right in front of us. So, this is a nice new feature and as I mentioned, it will also work with Visio files now. So, if you do have a Visio drawing and you do make changes to that Visio drawing in Visio, those changes are updated dynamically here in your OneNote notebooks as well.

Let's go back to our very first page, Identity Branding and Style Guide and continue from here.

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This video is part of

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Office 2013 New Features

44 video lessons · 19753 viewers

David Rivers
Author

 
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  1. 1m 38s
    1. Welcome
      1m 3s
    2. Using the exercise files
      35s
  2. 16m 49s
    1. Exploring the new user interface
      4m 57s
    2. Integrating with the cloud
      3m 42s
    3. Exploring Touch mode
      2m 53s
    4. Using the bookmark feature
      2m 18s
    5. Customizing the Ribbon with display options
      2m 59s
  3. 27m 44s
    1. Inserting online video
      4m 4s
    2. Editing PDF documents
      4m 58s
    3. Inserting and reading comments
      2m 55s
    4. Tracking changes and conversations
      2m 19s
    5. Using Read mode for longer documents
      4m 14s
    6. Using object zoom in Read mode
      1m 53s
    7. Exploring new templates in Word
      2m 47s
    8. Inserting objects with onscreen alignment guides
      4m 34s
  4. 28m 25s
    1. Filling empty cells using Flash Fill
      3m 38s
    2. Filtering records using a Timeline
      3m 11s
    3. Previewing with Quick Analysis
      4m 34s
    4. Using Chart Advisor recommendations
      2m 43s
    5. Finding errors and issues with Power view
      6m 16s
    6. Converting roman numerals into arabic numbers
      2m 42s
    7. Protecting data in a shared spreadsheet
      5m 21s
  5. 33m 36s
    1. Working with new templates
      3m 29s
    2. Exploring the new Presenter view
      3m 45s
    3. Using color adjustments
      2m 59s
    4. Inserting new charts
      8m 37s
    5. Positioning objects with various guides
      2m 50s
    6. Exploring new transition effects
      2m 55s
    7. Creating a custom shape
      4m 31s
    8. Playing an audio track across multiple slides
      4m 30s
  6. 7m 2s
    1. Exploring changes to the user interface
      3m 23s
    2. Exploring the new Access templates
      3m 39s
  7. 8m 48s
    1. Inserting online pictures into a publication
      3m 10s
    2. Using the scratch area for inserting images
      3m 30s
    3. Creating JPEGs with the Save for Photo Printing option
      2m 8s
  8. 18m 27s
    1. Exploring the new user interface
      4m 30s
    2. Changing views
      4m 8s
    3. Embedding files in a notebook
      3m 31s
    4. Linking notes to your Outlook calendar
      3m 57s
    5. Inserting a screenshot
      2m 21s
  9. 8m 8s
    1. Exploring the user interface and some sneak peeks
      3m 35s
    2. Using the Weather bar
      1m 42s
    3. Connecting to social networks
      2m 51s
  10. 29s
    1. Next steps
      29s

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