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In Access 2010 New Features, author Alicia Katz Pollock explains each new and enhanced feature in Microsoft Access 2010. This course covers the Backstage view that replaces the File menu in Office 2010, shortcuts for building tables, new layout tools and navigation controls, the macro designer featuring IntelliSense, as well as exporting to and collaborating in SharePoint. Exercise files accompany the course.
Access 2010 has enhanced the Macro Designer window and tools to make it easy to develop macros from scratch. Let's start by going to the Create tab and then over here and click on Macro and that starts a new macro. The first thing you'll notice is that the Macro Designer now works right inside Access without opening up a subprogram. It's structure looks much more like real programming than the previous macro grid. It features an IntelliSense Builder. To get started choose the first action off the drop-down list. I'll choose OpenReport. As you choose your actions, boxes will appear to set your conditions and parameters.
I'll choose my Report Name and we'll use Salaries Report. If I want to add a filter right here I could. For my second action I could pick it off of the dropdown list. But let's take a look at the Action Catalog over here on the right-hand side. The actions are all grouped together by their function. If I click on the plus signs I can open them all up to see. I can also click up here and search. I want to search for print and the one that I want is PrintObject. So, I can now pick it up and drag it into my window and here it will appear.
Let's go ahead and save this macro. I'll come up to the disc and click and we'll call it PrintReport. Now, let's run it to see how it works. So, you can see that it opened up my Salaries Report and is ready to print. I just create a macro from scratch in a matter of minutes. Let's go back and take a look at some more of the Macro Designer features. If I hold my cursor over any of the commands I'll get a tooltip giving me help. I can reorder my subroutines by picking them up and dragging them.
I can collapse the level of detail by clicking on the plus and minus signs. I can also go up to the Macro Tools Design tab and here I also have Expand All and Collapse All. You can reuse your macros inside your database. Over here, in the Action Catalog you'll see the macros that you have created and then you can reapply them anywhere in your database. If you'd like you can also copy it. If I right-click anywhere in the macro I can choose Copy. Then if I go to Notepad or an e-mail program, I can go ahead and paste it and it instantly converts it into XML.
This is just one example of Access 2010's improved XML handling. There is also a button right here to convert your macros to Visual Basic. This new approach to writing macros makes it much easier to extend the abilities of your database.
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