New Feature: Playlist Center! Pick a topic and let our playlists guide the way.

Start learning with our library of video tutorials taught by experts. Get started

Access 2010 New Features
Illustration by Neil Webb

Developing macros with Macro Designer


From:

Access 2010 New Features

with Alicia Katz Pollock

Video: Developing macros with Macro Designer

Access 2010 has enhanced the Macro Designer window and tools to make it easy to develop macros from scratch. Let's start by going to the Create tab and then over here and click on Macro and that starts a new macro. The first thing you'll notice is that the Macro Designer now works right inside Access without opening up a subprogram. It's structure looks much more like real programming than the previous macro grid. It features an IntelliSense Builder. To get started choose the first action off the drop-down list. I'll choose OpenReport. As you choose your actions, boxes will appear to set your conditions and parameters.

Watch this entire course now—plus get access to every course in the library. Each course includes high-quality videos taught by expert instructors.

Become a member
please wait ...
Access 2010 New Features
36m 35s Intermediate May 12, 2010

Viewers: in countries Watching now:

In Access 2010 New Features, author Alicia Katz Pollock explains each new and enhanced feature in Microsoft Access 2010. This course covers the Backstage view that replaces the File menu in Office 2010, shortcuts for building tables, new layout tools and navigation controls, the macro designer featuring IntelliSense, as well as exporting to and collaborating in SharePoint. Exercise files accompany the course.

Topics include:
  • Working with Application Parts
  • Implementing the Table Tools ribbon
  • Using Quick Start and calculated fields
  • Designing with Layout View formatting tools
  • Taking advantage of enhancements to the Conditional Formatting feature
  • Automating with macros
  • Working with external data
  • Integrating SharePoint publishing
Subject:
Business
Software:
Access
Author:
Alicia Katz Pollock

Developing macros with Macro Designer

Access 2010 has enhanced the Macro Designer window and tools to make it easy to develop macros from scratch. Let's start by going to the Create tab and then over here and click on Macro and that starts a new macro. The first thing you'll notice is that the Macro Designer now works right inside Access without opening up a subprogram. It's structure looks much more like real programming than the previous macro grid. It features an IntelliSense Builder. To get started choose the first action off the drop-down list. I'll choose OpenReport. As you choose your actions, boxes will appear to set your conditions and parameters.

I'll choose my Report Name and we'll use Salaries Report. If I want to add a filter right here I could. For my second action I could pick it off of the dropdown list. But let's take a look at the Action Catalog over here on the right-hand side. The actions are all grouped together by their function. If I click on the plus signs I can open them all up to see. I can also click up here and search. I want to search for print and the one that I want is PrintObject. So, I can now pick it up and drag it into my window and here it will appear.

Let's go ahead and save this macro. I'll come up to the disc and click and we'll call it PrintReport. Now, let's run it to see how it works. So, you can see that it opened up my Salaries Report and is ready to print. I just create a macro from scratch in a matter of minutes. Let's go back and take a look at some more of the Macro Designer features. If I hold my cursor over any of the commands I'll get a tooltip giving me help. I can reorder my subroutines by picking them up and dragging them.

I can collapse the level of detail by clicking on the plus and minus signs. I can also go up to the Macro Tools Design tab and here I also have Expand All and Collapse All. You can reuse your macros inside your database. Over here, in the Action Catalog you'll see the macros that you have created and then you can reapply them anywhere in your database. If you'd like you can also copy it. If I right-click anywhere in the macro I can choose Copy. Then if I go to Notepad or an e-mail program, I can go ahead and paste it and it instantly converts it into XML.

This is just one example of Access 2010's improved XML handling. There is also a button right here to convert your macros to Visual Basic. This new approach to writing macros makes it much easier to extend the abilities of your database.

Find answers to the most frequently asked questions about Access 2010 New Features.


Expand all | Collapse all
please wait ...
Q: My macro isn't running correctly. I followed along with the author and I'm not receiving an error message, but the actions are performed correctly.
A: There are several possible reasons why a macro would malfunction.  Make sure that the macro is written correctly. Capitalization and punctuation matters. Also make sure to click in all the same places when recording the macro. With enough practice, building macros will become more routine, and spotting errors will becoming easier.
 
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.
Upgrade now


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

join now Upgrade now

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Access 2010 New Features.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Are you sure you want to delete this note?

No

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.