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Customizing the Ribbon with display options

From: Office 2013 New Features

Video: Customizing the Ribbon with display options

Here's a neat new feature that appears in every one of the programs in Office 2013, allowing you to customize how your ribbon is displayed. The ribbon does take up quite a bit of real estate across the top of your screen and by default you're going to see all of the tabs and their contents. But there are a couple of other views or displays that can be adjusted individually for each program in the Suite. So, let's take a look at it here in PowerPoint. Now, it really doesn't matter what file you're looking at. I've got No Obstacles PowerPoint open here. And in the top right-hand corner, you're accustomed to just seeing your Minimize and Maximize and Close buttons, but just left of the Minimize button is a new button.

Customizing the Ribbon with display options

Here's a neat new feature that appears in every one of the programs in Office 2013, allowing you to customize how your ribbon is displayed. The ribbon does take up quite a bit of real estate across the top of your screen and by default you're going to see all of the tabs and their contents. But there are a couple of other views or displays that can be adjusted individually for each program in the Suite. So, let's take a look at it here in PowerPoint. Now, it really doesn't matter what file you're looking at. I've got No Obstacles PowerPoint open here. And in the top right-hand corner, you're accustomed to just seeing your Minimize and Maximize and Close buttons, but just left of the Minimize button is a new button.

This is the Ribbon Display Options button and clicking this will give you your three options. Let's give it a click. At the top, you'll see Auto-Hide, which is going to Hide the Ribbon in its entirety. Now, you can move across the top of your application window to get it back, but by default you won't see any of the ribbon, giving you more space to work on your documents and files and presentations. Another option is to only hide a portion of the ribbon and that is to Show Tabs. All you're going to see are the ribbon tabs across the top until you go to one of those tabs and click.

So, it does give you more space to work on, but it does also give you the ability to view the tabs for each of the ribbons and select them with a click. Lastly is the Default View, which is what we see right now, showing tabs and commands. And of course, this does take up the most real estate on your screen. So, let's try Auto-Hide Ribbon. We'll give it a click. You can see what happens, not only does the ribbon disappear and we don't see the Quick Access toolbar. It's as if we maximize the application window. Now, as we move up to the top, you can see there's a bar here that kind of highlights and when we click, there's our ribbon. We get it back.

Go down into your presentation and click anywhere and it disappears. So, it's automatically hidden. Let's go back up to the top and click and we'll go back to our Display Options button. Give that a click and choose the second option, which is Show Tabs. Now, in this case you can see we still have our Quick Access toolbar across the top. We still see our Title bar and then all we see are the tabs for each of the ribbons here in PowerPoint. So, if we wanted to go to inserting something into our presentation, we can click the Insert tab, which will display that ribbon.

When go back to our presentation and click there, it's automatically hidden. However, the tabs remain. I kind of like this view. It gives me a lot more real estate for working on my presentation, but it still gives me quick access to the ribbon. All right, next, we'll go back to our default by clicking that same Display Options button and select Show Tabs and Commands. This is the one you're going to see by default, so we'll leave it open as we continue to work in the various programs here in Office 2013. This is not a global change, by the way, so when you make a change here in PowerPoint, you're not affecting Word, Excel, Publisher and so on.

The changes are individual. In other words, they only affect the program you're working in.

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This video is part of

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Office 2013 New Features

44 video lessons · 19159 viewers

David Rivers
Author

 
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  1. 1m 38s
    1. Welcome
      1m 3s
    2. Using the exercise files
      35s
  2. 16m 49s
    1. Exploring the new user interface
      4m 57s
    2. Integrating with the cloud
      3m 42s
    3. Exploring Touch mode
      2m 53s
    4. Using the bookmark feature
      2m 18s
    5. Customizing the Ribbon with display options
      2m 59s
  3. 27m 44s
    1. Inserting online video
      4m 4s
    2. Editing PDF documents
      4m 58s
    3. Inserting and reading comments
      2m 55s
    4. Tracking changes and conversations
      2m 19s
    5. Using Read mode for longer documents
      4m 14s
    6. Using object zoom in Read mode
      1m 53s
    7. Exploring new templates in Word
      2m 47s
    8. Inserting objects with onscreen alignment guides
      4m 34s
  4. 28m 25s
    1. Filling empty cells using Flash Fill
      3m 38s
    2. Filtering records using a Timeline
      3m 11s
    3. Previewing with Quick Analysis
      4m 34s
    4. Using Chart Advisor recommendations
      2m 43s
    5. Finding errors and issues with Power view
      6m 16s
    6. Converting roman numerals into arabic numbers
      2m 42s
    7. Protecting data in a shared spreadsheet
      5m 21s
  5. 33m 36s
    1. Working with new templates
      3m 29s
    2. Exploring the new Presenter view
      3m 45s
    3. Using color adjustments
      2m 59s
    4. Inserting new charts
      8m 37s
    5. Positioning objects with various guides
      2m 50s
    6. Exploring new transition effects
      2m 55s
    7. Creating a custom shape
      4m 31s
    8. Playing an audio track across multiple slides
      4m 30s
  6. 7m 2s
    1. Exploring changes to the user interface
      3m 23s
    2. Exploring the new Access templates
      3m 39s
  7. 8m 48s
    1. Inserting online pictures into a publication
      3m 10s
    2. Using the scratch area for inserting images
      3m 30s
    3. Creating JPEGs with the Save for Photo Printing option
      2m 8s
  8. 18m 27s
    1. Exploring the new user interface
      4m 30s
    2. Changing views
      4m 8s
    3. Embedding files in a notebook
      3m 31s
    4. Linking notes to your Outlook calendar
      3m 57s
    5. Inserting a screenshot
      2m 21s
  9. 8m 8s
    1. Exploring the user interface and some sneak peeks
      3m 35s
    2. Using the Weather bar
      1m 42s
    3. Connecting to social networks
      2m 51s
  10. 29s
    1. Next steps
      29s

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