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In Access 2010 Essential Training, Alicia Katz Pollock gives a comprehensive overview of creating databases in Access 2010, whether using predefined database templates or building from scratch. This course covers each step of constructing and modifying databases for custom purposes, as well as working with tables, forms, queries, macros, and reports and charts for record keeping and analysis. Exercise files are included with the course.
You can also make reports using more than one table as a source. We'll make a report listing information about our SalesReps, and their customers. Click on the Create tab and then on the Report Wizard button. From the dropdown, select the Sales Reps Table. Click on the EmpID and the arrow to move it over, LastName and FirstName, then drop down the table selector again and scroll up to Customers. From here, choose CustID, the Company, their State, and scroll down a little bit to Type.value, which will tell us if they are a retail establishment or a restaurant, and click Next.
Access automatically recognizes the one -to-many relationship between SalesRep and Customers, so it groups the report for you. On the next screen, we can also add another group. Go ahead and choose Type.value and move it over. That will group all of the restaurant customers and all of the retail customers. Click Next, drop it down, and let's sort by the Company Name. Click Next again. We're going to lay out our report as a Block report in Landscape view, and we'll leave on the check mark so that it Adjusts the field width to keep everything on one page. Click Next.
We're going to change the name of our report to Sales Reps and Customers. Click Finish. Now we have a great report, with info about our Reps, and we can see their customers grouped by restaurants and retail all in one place. Multi-table Reports show us the relationships between your data in a hierarchical view.
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