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Creating mailing labels

From: Access 2010 Essential Training

Video: Creating mailing labels

It's easy to create a sheet of mailing labels from any of your tables. Click one time on Customers, go to the Create Ribbon, and then over here to Labels. It even has its own button. You can select the manufacturer of the box of labels that you have. I'm going to use Avery, and then from the list of Avery, I'm going to choose 5160, which is a standard label that you can find in any Office Supply Store. Click Next. Here, you can change the Font that you want. We're going to leave that on Arial.

Creating mailing labels

It's easy to create a sheet of mailing labels from any of your tables. Click one time on Customers, go to the Create Ribbon, and then over here to Labels. It even has its own button. You can select the manufacturer of the box of labels that you have. I'm going to use Avery, and then from the list of Avery, I'm going to choose 5160, which is a standard label that you can find in any Office Supply Store. Click Next. Here, you can change the Font that you want. We're going to leave that on Arial.

You can change your Font Size. Let's go ahead and make this 9. You can change your Font Weight, anything from Thin to Heavy. We're going to make ours Normal. You can change your Text Color to any color that you'd like, but because we're on an black and white printer, we're going to stick to Black, and click OK. If you wanted you could also select Italics and Underline, but we are going to leave those off. Click Next. Now we're going to arrange our label. You have to put in all the commas, punctuation and spacing yourself.

There's two ways to move the fields over: I can click on Company and press this arrow, tap Enter on your Keyboard to go to the next line; I can also double-click on a field to move it over. Go ahead and hit Enter again after Address1 and move over Address2. Hit Enter again to go to the last line. Move City over, and type a comma and a space. Move over State, type another space yourself, and move over ZIP Code. You could move over Country as well. For the sake of this demonstration, I'm not going to.

Click Next. Now it wants to know how you want to Sort your labels. If you're going to be sending them by bulk mail, do choose Zip Code and move that over. Then choose Next. We're going to change the name of our report to Customer Labels, and let's click Finish. I didn't get an error message, but let's take a look and see if everything fits okay. Click OK. My labels actually looked pretty good.

The Mailing Label Wizard is a welcome shortcut to laying out Mailing Labels with ease.

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This video is part of

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Access 2010 Essential Training

79 video lessons · 58672 viewers

Alicia Katz Pollock
Author

 
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  1. 1m 25s
    1. Welcome
      51s
    2. Using the exercise files
      34s
  2. 19m 8s
    1. Database concepts and terminology
      5m 35s
    2. Starting Access
      55s
    3. Creating a new file
      1m 10s
    4. Trusting a file
      56s
    5. The Quick Access toolbar
      1m 8s
    6. Backstage view
      2m 45s
    7. Exploring ribbons
      2m 59s
    8. Using the Navigation pane
      2m 11s
    9. Getting help
      1m 29s
  3. 23m 33s
    1. Planning and designing your database
      1m 33s
    2. Creating tables using Application Parts
      6m 48s
    3. Creating tables in Layout view with Quick Start
      3m 59s
    4. Creating and editing tables in Design view
      2m 41s
    5. Setting a primary key
      1m 20s
    6. Creating a lookup field
      3m 59s
    7. Creating multi-value fields
      2m 19s
    8. Using calculated fields
      54s
  4. 13m 5s
    1. Setting field properties
      7m 34s
    2. Setting input masks
      2m 3s
    3. Setting validation rules
      3m 28s
  5. 5m 20s
    1. Creating relationships and enforcing referential integrity
      4m 32s
    2. Viewing subdatasheets
      48s
  6. 19m 52s
    1. Entering data into your tables
      9m 44s
    2. Formatting tables
      4m 2s
    3. Finding, sorting, and filtering records
      6m 6s
  7. 29m 57s
    1. Creating data-entry forms
      2m 31s
    2. Using the Form Wizard
      1m 38s
    3. Modifying a form in Layout view
      7m 1s
    4. Using Design view
      12m 41s
    5. Setting tab stops
      1m 26s
    6. Adding buttons to a form
      1m 49s
    7. Using navigation forms
      2m 51s
  8. 26m 49s
    1. Introduction to queries
      1m 9s
    2. Using the Query Wizard
      1m 52s
    3. Creating a query in Design view with criteria
      4m 18s
    4. Creating wildcard queries
      1m 24s
    5. Creating reusable parameter queries
      1m 29s
    6. Creating yes/no queries
      1m 12s
    7. Creating "and" and "or" queries
      3m 7s
    8. Building calculation queries
      2m 44s
    9. Creating statistical queries
      3m 1s
    10. Using update queries
      2m 56s
    11. Using delete queries
      1m 31s
    12. Creating crosstab queries
      2m 6s
  9. 26m 43s
    1. Introduction to reports
      1m 28s
    2. Using the Report Wizard
      2m 0s
    3. Formatting reports in Layout view
      5m 16s
    4. Identifying report structure in Design view
      2m 30s
    5. Adding group and sort capabilities to a report
      2m 43s
    6. Adding existing fields from other tables
      1m 59s
    7. Adding totals and subtotals to a report
      2m 58s
    8. Adding conditional formatting and data bars to a report
      2m 38s
    9. Creating multi-table reports
      1m 46s
    10. Creating mailing labels
      2m 16s
    11. Printing reports
      1m 9s
  10. 4m 32s
    1. PivotTables
      2m 29s
    2. PivotCharts
      2m 3s
  11. 7m 35s
    1. Creating macros
      2m 53s
    2. Attaching macros to objects
      2m 26s
    3. Using data macros
      2m 16s
  12. 17m 10s
    1. Importing Excel and text data
      3m 39s
    2. Exporting data into Excel
      1m 0s
    3. Exporting to PDF
      53s
    4. Exporting into a Word Mail Merge
      1m 3s
    5. Publishing to a web browser in HTML or XML
      1m 51s
    6. Sharing via email
      58s
    7. Collecting data over email
      2m 42s
    8. Using Package and Sign
      1m 14s
    9. Publishing to SharePoint
      2m 59s
    10. Importing and exporting with SharePoint
      51s
  13. 6m 41s
    1. Compacting and repairing a database
      48s
    2. Using data analysis tools
      1m 4s
    3. Encrypting a database and setting a password
      2m 22s
    4. Splitting a database
      2m 27s
  14. 8m 19s
    1. Customizing the ribbons
      1m 16s
    2. Setting Access options
      7m 3s
  15. 14s
    1. Goodbye
      14s

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