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Creating and editing tables in Design view

From: Access 2010 Essential Training

Video: Creating and editing tables in Design view

Access 2010's Table Design View is the most powerful place to create your tables. Click on the Create button and then on Table Design. This Design View has the most detail for table construction. In addition to all the features on the Table Tools Field's Ribbons, it has many more customizable field properties. So we'll build a table from scratch here. And in the next lesson, we'll look at the tables we built to add in our field properties, down here. So our next table is our Products table. Two Trees Olive Oil sells olive oil, both to retail stores and wholesale to restaurants.

Creating and editing tables in Design view

Access 2010's Table Design View is the most powerful place to create your tables. Click on the Create button and then on Table Design. This Design View has the most detail for table construction. In addition to all the features on the Table Tools Field's Ribbons, it has many more customizable field properties. So we'll build a table from scratch here. And in the next lesson, we'll look at the tables we built to add in our field properties, down here. So our next table is our Products table. Two Trees Olive Oil sells olive oil, both to retail stores and wholesale to restaurants.

The fields we'll need to create are the item SKU, the name, the size, our cost, the retail price and our profit margin. So this view is a list view. I think of it like building your house. Here's where we lay the foundation, build the structure and hang the drywall. So the first thing we need is our ID field. Because this is a Product, let's type in SKU. The SKU will be a combination of type of oil and the bottle size. So it will be text. We can enter that in the Description field, too. Now this Description is optional.

It doesn't show up anywhere but here. But if you'll be working with others on the database, or handing it off to someone else in the future, the more information you can give them, the better. Hit the Tab key to go to the next row. Type in "Product." It will be Text. So tab across. Next is Size, and Size is going to be a Number. Because we may want to calculate total volume, type Ounces in the Description line. Next is Price, and we'll change the Data Type to Currency, then Cost, also Currency, and then our Profit margin.

Now notice that I don't have to pulldown the dropdown menu. I can start typing the Data Type, and it will autofill automatically. And all I have to do is press Tab to accept it. If you want to change the order of the fields, for instance, you decide that you'd like Cost to be before Price, click on the gray box to the left of the Field and then drag it up or down. We'll drag it up above Price and let go. Last, let's save the table. Click on the Save button, and we'll call the table "Products" and click OK.

Now you'll get an error message asking you to set a primary key. Now we're going to do that in our next lesson, but if this was your real database, this would be a good time to do it. So for us, we're going to say No. So now you've used Design View to create a table quickly. Later, we'll use it to set our Field Properties, allowing us to control the data that's entered in.

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This video is part of

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Access 2010 Essential Training

79 video lessons · 59403 viewers

Alicia Katz Pollock
Author

 
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  1. 1m 25s
    1. Welcome
      51s
    2. Using the exercise files
      34s
  2. 19m 8s
    1. Database concepts and terminology
      5m 35s
    2. Starting Access
      55s
    3. Creating a new file
      1m 10s
    4. Trusting a file
      56s
    5. The Quick Access toolbar
      1m 8s
    6. Backstage view
      2m 45s
    7. Exploring ribbons
      2m 59s
    8. Using the Navigation pane
      2m 11s
    9. Getting help
      1m 29s
  3. 23m 33s
    1. Planning and designing your database
      1m 33s
    2. Creating tables using Application Parts
      6m 48s
    3. Creating tables in Layout view with Quick Start
      3m 59s
    4. Creating and editing tables in Design view
      2m 41s
    5. Setting a primary key
      1m 20s
    6. Creating a lookup field
      3m 59s
    7. Creating multi-value fields
      2m 19s
    8. Using calculated fields
      54s
  4. 13m 5s
    1. Setting field properties
      7m 34s
    2. Setting input masks
      2m 3s
    3. Setting validation rules
      3m 28s
  5. 5m 20s
    1. Creating relationships and enforcing referential integrity
      4m 32s
    2. Viewing subdatasheets
      48s
  6. 19m 52s
    1. Entering data into your tables
      9m 44s
    2. Formatting tables
      4m 2s
    3. Finding, sorting, and filtering records
      6m 6s
  7. 29m 57s
    1. Creating data-entry forms
      2m 31s
    2. Using the Form Wizard
      1m 38s
    3. Modifying a form in Layout view
      7m 1s
    4. Using Design view
      12m 41s
    5. Setting tab stops
      1m 26s
    6. Adding buttons to a form
      1m 49s
    7. Using navigation forms
      2m 51s
  8. 26m 49s
    1. Introduction to queries
      1m 9s
    2. Using the Query Wizard
      1m 52s
    3. Creating a query in Design view with criteria
      4m 18s
    4. Creating wildcard queries
      1m 24s
    5. Creating reusable parameter queries
      1m 29s
    6. Creating yes/no queries
      1m 12s
    7. Creating "and" and "or" queries
      3m 7s
    8. Building calculation queries
      2m 44s
    9. Creating statistical queries
      3m 1s
    10. Using update queries
      2m 56s
    11. Using delete queries
      1m 31s
    12. Creating crosstab queries
      2m 6s
  9. 26m 43s
    1. Introduction to reports
      1m 28s
    2. Using the Report Wizard
      2m 0s
    3. Formatting reports in Layout view
      5m 16s
    4. Identifying report structure in Design view
      2m 30s
    5. Adding group and sort capabilities to a report
      2m 43s
    6. Adding existing fields from other tables
      1m 59s
    7. Adding totals and subtotals to a report
      2m 58s
    8. Adding conditional formatting and data bars to a report
      2m 38s
    9. Creating multi-table reports
      1m 46s
    10. Creating mailing labels
      2m 16s
    11. Printing reports
      1m 9s
  10. 4m 32s
    1. PivotTables
      2m 29s
    2. PivotCharts
      2m 3s
  11. 7m 35s
    1. Creating macros
      2m 53s
    2. Attaching macros to objects
      2m 26s
    3. Using data macros
      2m 16s
  12. 17m 10s
    1. Importing Excel and text data
      3m 39s
    2. Exporting data into Excel
      1m 0s
    3. Exporting to PDF
      53s
    4. Exporting into a Word Mail Merge
      1m 3s
    5. Publishing to a web browser in HTML or XML
      1m 51s
    6. Sharing via email
      58s
    7. Collecting data over email
      2m 42s
    8. Using Package and Sign
      1m 14s
    9. Publishing to SharePoint
      2m 59s
    10. Importing and exporting with SharePoint
      51s
  13. 6m 41s
    1. Compacting and repairing a database
      48s
    2. Using data analysis tools
      1m 4s
    3. Encrypting a database and setting a password
      2m 22s
    4. Splitting a database
      2m 27s
  14. 8m 19s
    1. Customizing the ribbons
      1m 16s
    2. Setting Access options
      7m 3s
  15. 14s
    1. Goodbye
      14s

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