Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member

Creating crosstab results

From: Access 2010: Queries in Depth

Video: Creating crosstab results

All of the queries that we've been working with throughout this course have been examples of select queries, basically queries that select and manipulate data from our tables and present the results in a new but temporary table format. But Access also has a couple of other query types that we can work with. The first type is called Crosstab query. Like the Select queries, the Crosstab query pulls information from our tables and reorganizes it. But unlike a Select query, the Crosstab query is presented more like a standard spreadsheet with column headers and row headers.

Creating crosstab results

All of the queries that we've been working with throughout this course have been examples of select queries, basically queries that select and manipulate data from our tables and present the results in a new but temporary table format. But Access also has a couple of other query types that we can work with. The first type is called Crosstab query. Like the Select queries, the Crosstab query pulls information from our tables and reorganizes it. But unlike a Select query, the Crosstab query is presented more like a standard spreadsheet with column headers and row headers.

Right now, I've got opened on the screen qry_ AverageWageCrosstab from my Chapter 8 section. We've got three columns here on the left. I've got states, the number of employees in each state, and the average hourly rate of pay for the employees in each state. After that, I've got some column headings here for each department and we can see the average rate of pay within each department for those states. And we scroll across here and we can see that for the sales department in Alaska the average hourly rate is $16.21.

Let's switch into Design view to see how this is built. I'll go to the Home ribbon and click on Design view. You can see the Crosstab query has a new row here and we've selected which are the row headings, for instance the State, the # of Employees, and the Average Hourly Rate are row headings. You also have a column heading for departments across the top and the values in the center are the average of the hourly pay for each employee. So that's how this Crosstab was created. Let's take a look at another example.

I'll go ahead and open up my qry_Crosstab query. Currently, this query is presented as a simple Select query with columns. We've got a CountOfProducts here and then the Size and Oil Name for those products. This table is giving us the popularity of each of our products or how many times each product has been ordered. In order to facilitate analysis, let's change this to a Crosstab query. I'll go to my Design view and I'll turn on my Crosstab query option. You can see that when we do that, we've got a new row here called Crosstab, and some blank fields.

If we click in each field, we'll see that it's a drop-down and we can choose a Row Heading, Column Heading, or Value for each of our fields. For the ProductID, we'll choose Value. The count of the products is what's going to appear in the center of the crosstab. We'll have the size running along the top, as our column header. The oil name will run down the left side as our row header. Let's go ahead and take a look and see how this runs now. We'll run the query and we'll see that the data is presented in a completely different way. We've got the oil names on the left, the sizes across the top, and the count of the number of times each product has been ordered fills the middle.

So depending on the types of information that you're collecting, the Crosstab query could be a great way to visualize large amounts of aggregated data and provide further insight into your database.

Show transcript

This video is part of

Image for Access 2010: Queries in Depth
Access 2010: Queries in Depth

46 video lessons · 13624 viewers

Adam Wilbert
Author

 
Expand all | Collapse all
  1. 9m 9s
    1. Welcome
      1m 10s
    2. Using the exercise files
      41s
    3. Introducing the database
      4m 29s
    4. Previewing the course
      2m 49s
  2. 17m 17s
    1. Understanding queries
      3m 31s
    2. Following naming conventions and best practices
      2m 56s
    3. Using the Query Wizard
      5m 21s
    4. Exploring the design interface
      5m 29s
  3. 26m 39s
    1. Defining criteria
      5m 40s
    2. Understanding comparison operators
      3m 19s
    3. Defining the column headers
      2m 49s
    4. Exploring the property sheet
      7m 32s
    5. Printing query results
      2m 41s
    6. Working with joins
      4m 38s
  4. 14m 14s
    1. Understanding parameter queries
      4m 27s
    2. Obtaining parameters from forms
      5m 17s
    3. Creating a combo box
      4m 30s
  5. 23m 24s
    1. Understanding the Totals field
      5m 31s
    2. Creating aggregate calculations
      3m 31s
    3. Exploring the Expression Builder interface
      4m 28s
    4. Using mathematical operators
      5m 46s
    5. Applying text functions
      4m 8s
  6. 24m 23s
    1. Understanding dates as serial numbers
      2m 42s
    2. Specifying a range of dates or times
      3m 47s
    3. Formatting dates
      4m 31s
    4. Using other Date/Time functions
      3m 47s
    5. Defining today's date
      2m 41s
    6. Calculating time intervals
      6m 55s
  7. 20m 9s
    1. Introducing the conditional IIf function
      2m 57s
    2. Creating an IIf function
      7m 31s
    3. Nesting IIf functions
      4m 57s
    4. Using the Switch function
      4m 44s
  8. 20m 41s
    1. Understanding the reporting tool
      2m 13s
    2. Building the form
      6m 57s
    3. Building the query
      5m 4s
    4. Building the report
      3m 30s
    5. Finalizing the reporting tool
      2m 57s
  9. 25m 37s
    1. Finding duplicate records
      2m 17s
    2. Identifying unmatched records
      2m 29s
    3. Creating crosstab results
      2m 57s
    4. Creating backups
      1m 29s
    5. Creating update queries
      3m 22s
    6. Making, deleting, and appending records
      5m 36s
    7. Uniting tables
      3m 16s
    8. Embedding SQL code in queries
      4m 11s
  10. 1m 0s
    1. Next Steps
      1m 0s

Start learning today

Get unlimited access to all courses for just $25/month.

Become a member
Sometimes @lynda teaches me how to use a program and sometimes Lynda.com changes my life forever. @JosefShutter
@lynda lynda.com is an absolute life saver when it comes to learning todays software. Definitely recommend it! #higherlearning @Michael_Caraway
@lynda The best thing online! Your database of courses is great! To the mark and very helpful. Thanks! @ru22more
Got to create something yesterday I never thought I could do. #thanks @lynda @Ngventurella
I really do love @lynda as a learning platform. Never stop learning and developing, it’s probably our greatest gift as a species! @soundslikedavid
@lynda just subscribed to lynda.com all I can say its brilliant join now trust me @ButchSamurai
@lynda is an awesome resource. The membership is priceless if you take advantage of it. @diabetic_techie
One of the best decision I made this year. Buy a 1yr subscription to @lynda @cybercaptive
guys lynda.com (@lynda) is the best. So far I’ve learned Java, principles of OO programming, and now learning about MS project @lucasmitchell
Signed back up to @lynda dot com. I’ve missed it!! Proper geeking out right now! #timetolearn #geek @JayGodbold
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Join now "Already a member? Log in

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Access 2010: Queries in Depth.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Are you sure you want to delete this note?

No

Your file was successfully uploaded.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.