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Creating calculated fields

From: Access 2010 New Features

Video: Creating calculated fields

Instead of having to create an expression, in a query or report, every time you want to do a calculation, you can now create a field right in your table that will perform calculations based on your data. Let's make one. I'll click on the Create tab and over here to Table. First, I'm going to put in our Company Name and I'm going to add a Currency field for the total that did owe us and I'll create another field for how much they've paid. Now, the last field I want is Amount Due.

Creating calculated fields

Instead of having to create an expression, in a query or report, every time you want to do a calculation, you can now create a field right in your table that will perform calculations based on your data. Let's make one. I'll click on the Create tab and over here to Table. First, I'm going to put in our Company Name and I'm going to add a Currency field for the total that did owe us and I'll create another field for how much they've paid. Now, the last field I want is Amount Due.

So, what I'll do is go up to More Fields and come down here to Calculated Field and over to the right for Currency and my calculation is the Total Amount minus the Amount Paid and I'll name it Total Due. Now, when I fill this in, any amount that they owe us, note that because it's currency, it fills in dollar sign and the commas and the decimals automatically.

They've paid us $2000 and it instantly says that they owe us $8000. Please note however, that this does not work with date fields, because the data would be constantly changing at every moment. So you can see that the new Calculation data type will make life much easier with answers to your mathematical formulas available at all times.

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Access 2010 New Features

18 video lessons · 6945 viewers

Alicia Katz Pollock
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