Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member

Adding a header and some polish

From: Access 2010: Forms and Reports in Depth

Video: Adding a header and some polish

We are going to wrap up our rolodex- style employee directory here and add a final bit of polish using the Property Sheet to modify some additional objects within our form. We will start by adding a header section that will appear at the top of our form so that our end users will immediately know what they're looking at. As we go through this, keep an eye on the Property Sheet and you will see the values change as we move things around and make selections. I have got my employee directory open here, and one of the changes we made in the last movie was to remove some of the View modes. So now if I want to change the Design view, all I need to do is press this Design button right up here.

Adding a header and some polish

We are going to wrap up our rolodex- style employee directory here and add a final bit of polish using the Property Sheet to modify some additional objects within our form. We will start by adding a header section that will appear at the top of our form so that our end users will immediately know what they're looking at. As we go through this, keep an eye on the Property Sheet and you will see the values change as we move things around and make selections. I have got my employee directory open here, and one of the changes we made in the last movie was to remove some of the View modes. So now if I want to change the Design view, all I need to do is press this Design button right up here.

The View mode that we are not going to be using have disappeared from this list. So it makes it really easy to toggle back and forth between Design view and Form view. So I will just click the button here. That will put me back into Design view. I can open up the Property Sheet, if you remember those shortcuts: Alt+Enter, F4 double-clicking, or using the Property Sheet button here. So however you want to do it, go ahead and open up that Property Sheet. Now the first thing I want to do is add that header section at the top where my titles will appear. I am going to right click on the Detail bar right here, and I am going choose Form Header/Footer. That will put a header section at the top and a footer section down here at the bottom. And we are not going to be using the footer, so I will go ahead and scroll this up to the bottom and get rid of it.

The header section, I am going to go and expand it a little bit so I have some room to work. I will click here and drag it down. The next thing I want to do is add a logo to this top-left corner here. There is lots of different ways that you can add images into your forms. You could either use this Insert Image button here. We can use the Logo button here. The Logo button will add a formatted image and I will drop it in the top left corner right here. I like to use the Insert Image button better, because one, it will give me a gallery of images that I have already used here and two, I find that I have more control over an image when it's not locked into this Logo type.

So I am going to click Insert Image and then browse. We will browse into our Desktop, Exercise Files, the Chapter 2 folder, and we will find TwoTreesLogo. Go ahead and say OK. Access gives me this little box here, my cursor has changed across here with a little image icon, and I will just drag out a box to place my logo. And there it is. Now let's add a couple of labels here. I am going to add some titles, so I will click on this Title button right there. That will add a title to my form. I am going to ahead and accept this name of Employee Directory; it's pulling that from the name of the form right here.

But I want to format it a little bit. Now I could go up to the Format tab here and change the formatting. I could also change it down here in the Property Sheet. Let's go ahead and change it in the Property Sheet. First of all, I am going to change the font. Instead of Cambria, I am going to change it to Calibri. And I will leave it at an 18-point size. I will leave the Text Alignment to left here and actually this is kind of interesting. Let me show you. The Text Alignment options up on the Format tab are left aligned, center, or right aligned. Down here on the Property Sheet, it's currently set to left. If I use the drop down menu, I have Left, Center, Right, but I also have this Distribute option, which will distribute the letters across the entire bounding box.

So that's an option that you only have available in the Property Sheet and not up here in the Ribbon. I am going to switch it back to Left. Now I can go ahead and change the color of this font. I could change it up here on the Ribbon or I can change it down here on the Property Sheet. I am looking for the Fore Color, which right now is set to Text 2. I will click on the Build button, and that will give me the color picker and I am going to choose this dark gray right here. It's Black, Text 1, Lighter by 15%. Now I am going to move into position. Because I use the Title tab instead of just placing text on my own, it's kind of locked in here in the top corner.

I can move it around using the handle that's way over here on the left, so it looks like it's little bit away from the label. I will click and drag that over. Now when I change this background color back here, I want to make it a green color that matches our logo. I will click on this background, right over here there is nothing selected, and into the Format here, I will change Back color to a specific color. I will use the Build button and instead of choosing one of these color chips, I am going to say More Colors and I am going to type in the value. Now I know that this logo color is 185 for Red, 198 for Green, and 170 for Blue.

I will type those values in and say OK. Now my background color matches the logo. The last thing that I want to change are these labels down here on the detail section of my report. Earlier in this movie, I changed them to a dark green color, and the more I look at it, I think it distracts from the actual data here, so I might go ahead and change those using the Property Sheet. I will click on Phone. Now I will Shift+Click on all the others. Now in the Property Sheet, I can change their properties. First I am going to change the Size down. I am going to change those to 9. And in the color, right down here where it says Foreground color, I will use the Build button and I am going to chose a gray color, maybe this white background darker by 25%.

Now let's take a look and see how this form is working. I will go back to the Design tab, switch to Form view, and there we go. You know now that I am looking at those, those look a little too light. Let's go back and change it one more time. Go back into Design view. They are still highlighted, so I can click on the Build button here, and we will choose a darker color. How about this one here, the 50%? Go to Form view, and that's looking better. I can see it now, but it is not distracting from the actual data. Let's go ahead and scroll through our form, and you can see that I can scroll through by using the mouse here or you can scroll using the bar, and my header here at the top isn't moving.

I also have these lines between each record, and all the fonts and graphics are looking aligned up properly. So there's our finished employee directory. The Property Sheet is really the master list of all the options that you have within your database. This applies not only to forms, but we'll see it again when we work with reports later on in the course. It may look a little intimidating at first, but I would definitely recommend that you spend some time reading through the list of available settings, and I am sure that you will come across a few of this to stimulate your brain and make you think of new functionality that you can incorporate into your database.

Show transcript

This video is part of

Image for Access 2010: Forms and Reports in Depth
Access 2010: Forms and Reports in Depth

38 video lessons · 14373 viewers

Adam Wilbert
Author

 
Expand all | Collapse all
  1. 1m 27s
    1. Welcome
      1m 2s
    2. Using the exercise files
      25s
  2. 15m 53s
    1. Introducing forms
      2m 41s
    2. Designing for the end user
      45s
    3. Exploring the database
      1m 49s
    4. Creating a form with the Form Wizard
      6m 43s
    5. Refining the form in Layout view
      3m 55s
  3. 24m 33s
    1. Organizing the form elements
      7m 14s
    2. Formatting
      4m 48s
    3. Modifying the form through its properties
      6m 56s
    4. Adding a header and some polish
      5m 35s
  4. 1h 2m
    1. Introducing form controls
      3m 48s
    2. Using lines and rectangles
      2m 48s
    3. Organizing screen space with tabs
      4m 47s
    4. Adding buttons
      5m 3s
    5. Linking to external content
      4m 15s
    6. Entering and selecting data
      5m 8s
    7. Controlling input with option groups
      6m 0s
    8. Attaching documents
      6m 49s
    9. Attaching images
      5m 8s
    10. Understanding the subform control
      4m 13s
    11. Adding charts
      7m 9s
    12. Linking controls
      7m 41s
  5. 21m 42s
    1. Creating the main menu
      8m 49s
    2. Adding a splash screen with startup options
      5m 35s
    3. Creating a customer form
      7m 18s
  6. 45m 20s
    1. Grouping and sorting data
      4m 36s
    2. Understanding report structure
      6m 12s
    3. Building reports from wizards
      5m 0s
    4. Building reports from queries
      6m 34s
    5. Formatting conditionally
      6m 59s
    6. Calculating fields
      4m 35s
    7. Adding the finishing touches
      4m 49s
    8. Populating pre-printed documents
      6m 35s
  7. 15m 8s
    1. Printing reports
      3m 6s
    2. Tweaking the design
      7m 10s
    3. Automating the workflow with macros
      4m 52s
  8. 58s
    1. Next steps
      58s

Start learning today

Get unlimited access to all courses for just $25/month.

Become a member
Sometimes @lynda teaches me how to use a program and sometimes Lynda.com changes my life forever. @JosefShutter
@lynda lynda.com is an absolute life saver when it comes to learning todays software. Definitely recommend it! #higherlearning @Michael_Caraway
@lynda The best thing online! Your database of courses is great! To the mark and very helpful. Thanks! @ru22more
Got to create something yesterday I never thought I could do. #thanks @lynda @Ngventurella
I really do love @lynda as a learning platform. Never stop learning and developing, it’s probably our greatest gift as a species! @soundslikedavid
@lynda just subscribed to lynda.com all I can say its brilliant join now trust me @ButchSamurai
@lynda is an awesome resource. The membership is priceless if you take advantage of it. @diabetic_techie
One of the best decision I made this year. Buy a 1yr subscription to @lynda @cybercaptive
guys lynda.com (@lynda) is the best. So far I’ve learned Java, principles of OO programming, and now learning about MS project @lucasmitchell
Signed back up to @lynda dot com. I’ve missed it!! Proper geeking out right now! #timetolearn #geek @JayGodbold
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Join now "Already a member? Log in

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Access 2010: Forms and Reports in Depth.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Are you sure you want to delete this note?

No

Your file was successfully uploaded.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.