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In Access 2010 Essential Training, Alicia Katz Pollock gives a comprehensive overview of creating databases in Access 2010, whether using predefined database templates or building from scratch. This course covers each step of constructing and modifying databases for custom purposes, as well as working with tables, forms, queries, macros, and reports and charts for record keeping and analysis. Exercise files are included with the course.
Scroll down to the bottom of your Navigation Pane and double-click on your Orders by Customer. Since I'm looking at a list of every customer's orders, it will be helpful to see who their SalesRep is. Access allows you to add existing fields from other tables to any report. Go up to the Views, and toggle over to the Layout View. If you still have Group, Sort, and Total open from our previous lesson, click on this button right here to close it. Go up to the Report Layout tools, and make sure you're on the Design tab, and then click on this Add Existing Fields button, and it will open up.
Now I'd like to know who the SalesRep is, but they're not on this list. Click here for Show all tables. Some of the tables will show up here; others may be down here. We want to know who the SalesRep is for each customer. Click on SalesRep, and then drag it over to the left, to this box right here. It creates a SalesRep label and the field itself. Let's change the appearance of this label. Double-click where it says SalesRep.
In between the two words, put in a space and after Rep put it a colon for proper grammar. Now let's take off the box around the field. Click on the last name, Davenport. Let's go to the Format Ribbon, and over to Shape Outline, drop it down, and make it Transparent. I also notice a subtle border at the bottom of this box. Click on Sales Rep:, go back to the Design Ribbon and click on Property Sheet.
Go down to Gridline Style Bottom. Change Solid to Transparent. That line goes away too. Let's go back to the Report View to look at it. That looks great. Save it. The Add Existing Fields button allows you to add relevant data to your report from any tables in your database.
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